The Ugandan Jobline

• Preparing
  the spray cycle schedule, disseminating to the relevant departments and
  following up to ensure completion of the action items identified in the
  schedule.
• Preparing
  and disseminating monthly operational projections in close collaboration
  with the DCOP and Senior Management Team.
• Working
  with technical staff to define the logistics and administrative support
  needs for upcoming training events, workshops and conferences, well in
  advance of the events and coordinating with the Finance Manager to ensure
  these needs are met.
• Coordinating
  the logistics and district payments related to IRS activities, by
  preparing payment requests for the spray activities including confirming
  number of persons involved in the various activities.
• Ensuring
  that all the spray activity reports are collated and shared among staff
  for input before being summarized into end of spray report, assist in
  drafting of the monthly progress summary reports for USAID, clearly
  spelling out accomplishments, lessons learned and challenges for each
  technical area as well as Coordinating the compilation of weekly activity
  reports from the information provided by the field staff and disseminating
  to staff as appropriate
• Organize
  activities for the annual work plan development process and assists with
  the compilation and formatting its final copy.
• Organize,
  facilitate and document staff meetings, client and counterpart meetings as
  appropriate
• Coordinate
  the process of preparing technical reports by receiving sectional or
  individual drafts, collating them into one draft and ensuring that the
  contributors make further input/edits before the final draft copy is
  produced.
• Assist
  with coordination of development of scope of work, recruitment and
  logistics for local and international consultants and provides or arranges
  support to enable consultants to accomplish their work (includes
  developing schedules, organizing meetings & site visits, briefing,
  introduction to key people and travel arrangements)
• Coordinate
  with Home Office to obtain clearance for travelers, purchase of tickets
  and arrangement of ground travel.
• Collect,
  register and maintain information on project activities by reviewing
  reports and through first hand sources.
• Undertake
  other assignments that the SMT deems necessary including field visits.
  
  

• The
  Project Assistant should possess a University degree in Business
  Administration, Social Sciences, Public Administration or other relevant
  qualifications
• A
  minimum of three (3) years practical experience in similar position in
  international organizations/development projects in Uganda or elsewhere
• Good
  report writing skills and fluency in English a must
• Computer
  literacy skills, strong knowledge of MS Word, Excel, PowerPoint, e-mail
  and Internet is necessary
• Knowledge
  of FAR/AIDAR is added advantage

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