Organisation:
Norwegian Refugee
Council (NRC)
Norwegian Refugee
Council (NRC)
Reporting
to: Country Director
to: Country Director
Duty
Station: Gulu, Uganda
Station: Gulu, Uganda
About
NRC:
NRC:
The Norwegian Refugee
Council (NRC) has been operational in Northern Uganda since 1997 providing
assistance to IDPs, refugees and returnees. The prevailing stability in
Northern Uganda has enabled over 98% of former IDPs to return. As a result NRC
has been phasing out operations in Uganda since 2009. As part of its exit
strategy, NRC has secured funding from the Norwegian Ministry of Foreign
Affairs through the Royal Norwegian Embassy in Kampala to Consolidate School
Infrastructure in hard to reach ALP operational areas in Acholi sub region. The
12 months project will entail construction of classrooms, latrines and teachers
houses in Acholi sub region between September 2013 and August 2014.
Council (NRC) has been operational in Northern Uganda since 1997 providing
assistance to IDPs, refugees and returnees. The prevailing stability in
Northern Uganda has enabled over 98% of former IDPs to return. As a result NRC
has been phasing out operations in Uganda since 2009. As part of its exit
strategy, NRC has secured funding from the Norwegian Ministry of Foreign
Affairs through the Royal Norwegian Embassy in Kampala to Consolidate School
Infrastructure in hard to reach ALP operational areas in Acholi sub region. The
12 months project will entail construction of classrooms, latrines and teachers
houses in Acholi sub region between September 2013 and August 2014.
Job
Summary: The Project
Coordinator will ensure all construction works are executed in good time, on
budget and in good technical quality.
Summary: The Project
Coordinator will ensure all construction works are executed in good time, on
budget and in good technical quality.
Key
Duties and Responsibilities:
Duties and Responsibilities:
1.
Project
Management:
Project
Management:
·
Establishment
and maintenance of the project Blue File throughout the duration of the
project:
Establishment
and maintenance of the project Blue File throughout the duration of the
project:
·
Development
and submission for approval, and subsequently updating and maintaining, the
project implementation plan;
Development
and submission for approval, and subsequently updating and maintaining, the
project implementation plan;
·
Management
of project commitments, ensuring effective application of project management
tools, and monitoring achievement of results and other benchmarks;
Management
of project commitments, ensuring effective application of project management
tools, and monitoring achievement of results and other benchmarks;
·
Management
of contractor performance. as well as full compliance to the terms of contract,
and provision of substantial advice to overcome constraints:
Management
of contractor performance. as well as full compliance to the terms of contract,
and provision of substantial advice to overcome constraints:
·
Ensuring
financial and substantive monitoring and evaluation of the project, against approved
milestones and targets;
Ensuring
financial and substantive monitoring and evaluation of the project, against approved
milestones and targets;
·
Provision
of advice on strategies, policies and plans affecting the project and compliance
with the project agreement:
Provision
of advice on strategies, policies and plans affecting the project and compliance
with the project agreement:
·
Constant
monitoring and analyzing of the work environment, making quick readjustment of
operations, and advising on legal considerations and risk assessments:
Constant
monitoring and analyzing of the work environment, making quick readjustment of
operations, and advising on legal considerations and risk assessments:
·
Smooth
coordination with district local government authorities, school management
committees and other agencies on construction activities.
Smooth
coordination with district local government authorities, school management
committees and other agencies on construction activities.
2.
Monitoring
and Reporting:
Monitoring
and Reporting:
·
Conducting
periodic reporting to Senior Management Team. including financial status
reports on commitments and disbursements
of monthly, quarterly and annual reports (Including resources’
allocation and project performance). the project completion report, and
evaluation repot
Conducting
periodic reporting to Senior Management Team. including financial status
reports on commitments and disbursements
of monthly, quarterly and annual reports (Including resources’
allocation and project performance). the project completion report, and
evaluation repot
·
Development
and operation of a quantitative and qualitative Project Performance Monitoring
System (PPMS) to monitor and evaluate the performance of the project in
relation to its goals, purposes, outputs and timelines;
Development
and operation of a quantitative and qualitative Project Performance Monitoring
System (PPMS) to monitor and evaluate the performance of the project in
relation to its goals, purposes, outputs and timelines;
3.
Technical
Advisory:
Technical
Advisory:
·
Follow
up each of the contractor progress to ensure compliance in line with the contractor
management guidelines.
Follow
up each of the contractor progress to ensure compliance in line with the contractor
management guidelines.
·
In
consultation with the team, review protect designs, conduct field assessment,
generate technical drawings and specifications: to provide more cost-effective
solutions;
In
consultation with the team, review protect designs, conduct field assessment,
generate technical drawings and specifications: to provide more cost-effective
solutions;
·
Monitor
and Inspect construction activities at sites, and review the performance of
contractors based on site visits and reports from project officers.
Monitor
and Inspect construction activities at sites, and review the performance of
contractors based on site visits and reports from project officers.
·
Issuing
of site introductions, variation orders, provisional sum orders and day work
orders, as appropriate.
Issuing
of site introductions, variation orders, provisional sum orders and day work
orders, as appropriate.
·
Verify
and approve interim and completion certificates.
Verify
and approve interim and completion certificates.
·
Review
contract claims, analyze and recommend and facilitate any arbitration.
Review
contract claims, analyze and recommend and facilitate any arbitration.
4.
Human
Resources Management
Human
Resources Management
·
Management
and supervision of the work of project team including project officers and
assistants working in the different project districts.
Management
and supervision of the work of project team including project officers and
assistants working in the different project districts.
·
Management
of the delegation of responsibilities among the project team and assessment of
the staff performance as per established HR procedures.
Management
of the delegation of responsibilities among the project team and assessment of
the staff performance as per established HR procedures.
5.
Financial
Resources Management
Financial
Resources Management
- Ensuring
stun compliance with financial procedures, review of budget requirements
ants the consistent application of rules and regulations: - Proper
planning and expenditures tracking in accordance with NRC Financial Rules
and Regulations: - Timely
monitoring of monthly financial reports for all activities and
transactions, and ensuring that the burn rate is in accordance with the
project budget and forecasts.
Qualifications,
Skills and Experience:
Skills and Experience:
- The
Applicants should hold a University Degree in education, social sciences,
economics, law, construction management or a relevant field - Proven
contract management experience and skills is a must - A
minimum of five years of relevant
experience in successfully managing protects, including construction
activities in challenging environments: - Previous
experience within a conflict and post-conflict zone setting: - Previous
monitoring and evaluation experience is essential: - Knowledge
of humanitarian organisations’ rules and regulations roan advantage: - Previous
expedence in Acholi sub region is an advantage: - Experience
in use of AutoCAD software is desirable.
Personal
Competencies:
Competencies:
- Demonstrates
integrity - Good
understanding of operational environment and its clients as well as the
humanitarian mandate: - Ability
to multi-task and prioritize work schedules; - Demonstrated
planning and organizational skills and ability to coordinate the work of
others, work on tight deadlines, and handle multiple concurrent
activities. - Ability
to manage and mentor a technical team by demonstrating leadership; - Excellent
interpersonal skills. communication skills, ability to establish and
maintain effective working relationships in a multi-cultural, multi-ethnic
environment with sensitivity and respect for diversity: - Be
able and willing to travel to visit project sites when required; Languages
- Excellent
knowledge of English including writing and communication skills;
How
to Apply:
to Apply:
All those desiring to work
with NRC in Uganda should send in their application letters including an
updated, curriculum vitae with photocopies of the most relevant certificates,
day-time telephone number and contact details of three work related referees,
one of whom must have been or is a direct supervisor to: The Administration/Human
Resources Coordinator, Norwegian Refugee Council-Uganda on email; [email protected]
please indicate the position you are applying for in the subject line.
with NRC in Uganda should send in their application letters including an
updated, curriculum vitae with photocopies of the most relevant certificates,
day-time telephone number and contact details of three work related referees,
one of whom must have been or is a direct supervisor to: The Administration/Human
Resources Coordinator, Norwegian Refugee Council-Uganda on email; [email protected]
please indicate the position you are applying for in the subject line.
NB:
Only qualified candidates that meet the requirements shall be contacted. Any
form of canvassing will lead to automatic disqualification.
Only qualified candidates that meet the requirements shall be contacted. Any
form of canvassing will lead to automatic disqualification.
Deadline:
9th August, 2013 by 5:00 pm
9th August, 2013 by 5:00 pm
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