Administration Assistant Job at Grameen Foundation

Job Title: Administration Assistant

Organisation: Grameen
Foundation

Duty Station: Kampala,
Uganda

Key Duties and Responsibilities:

1. Office
Support:

Prepare requirements for meetings and book
meeting rooms as required.
Maintain calendar of staff location from
week to week.
Maintain office efficiency.
Coordinate agendas and logistics for
visitors to GF Uganda office
Handle incoming calls to Grameen
Foundation general line and direct as appropriate
Receive and direct visitors at reception
as appropriate
Manage office supplies: Anticipate needed
supplies, Check supplies to determine inventory levels, request for top-up
of supplies.
Receive and sign for deliveries on behalf
of staff.
Perform other related duties as required
like editing, typing, mailing, and filing

2. Records
Management:

Handle background checks of potential
partners (OFACs) and file all partner contracts and MOUs
Maintain Internal and external contacts
database

3. Executive
Support:

Qualifications, Skills &
Experience:

The
applicant should possess a university degree in business
administration, commerce or management.
Experience in office administration and
handling multiple tasks concurrently.
Excellent written and verbal communication
skills as well as good presentation skills, so that views are presented
with clarity.
Good interpersonal skills are essential
along with sensible attitude.
Ability to work within deadlines and
should achieve the targets. The individual must know how to manage time
and prioritize work under pressure.
Adaptable in a dynamic working environment
and organizational culture, Flexibility and fast response time
Proactive.
Self-motivated and determined.
Good organizational skills, which are
essential for managing every type of administrative job responsibility.
Excellent problem-solving skills
Planning and organizing skills

How to Apply:

Please abide by these instructions else you may be bound to
disqualification.

Write an Application letter and CV/Resume.
Merge these two documents into one
document in either word or PDF format.
Please do not attach or send any scanned
documents. These are sometimes too large for our inbox.
Send your application, please click “Apply
to Position”
Only successful candidates will be
contacted. For all other inquiries please contact our offices directly

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