The Ugandan Jobline

• Develop
  and maintain a medical travel/site visit calendar, calendar of
  weekly/monthly new and recurring meetings and calendar of med unit annual
  leave. In conjunction with PCMO’s prepares travel calendar, travel
  authorizations, trip planning coordination with the GSO team and making
  all hotel reservations needed.
• Responsible
  for updating post’s master calendar with planned medical events, travel
  and trainings. 
• Develop
  and maintain log system for recording when PCVs are sent to outside
  consultants and other outside facilities, ensure that reports are received
  for each event, and cross check invoices against log. 
• Provide
  daily status to senior Peace Corps staff of PCVs on medical hold including
  entering this data into office electronic records, VIDA
• Maintain
  an up-to-date listing of PCV’ sites and contact numbers for quick
  reference at all times
• Maintain
  active Volunteers on country location map.
• Enter
  all relevant information into VIDA system.
• Perform
  other duties as assigned

• Greet
  Volunteers and visitors to the Health Unit
• Ensure
  that phone calls to the medical office during business hours are answered
  and all actions followed through, takes messages for PCMO’s when not
  available. Routes incoming correspondence to PCMO’s.
• Oversee 
  scheduling of all medical appointments (routine, urgent, Mid-service, COS,
  dentists, consultants) and responsible for reception and registration of
  all medical bills submitted by PCV’s and local medical service providers.
  Submits bills to PCMO’s for clearance verifying name of volunteer, date of
  service and services were requested by PCMO, keep updated files of all
  medical bills presented by PCV’s and others. 
• Accompany
  PCV to local provider, lab or dentist as may be needed
• Develop
  and maintain a filing system in accordance with Peace Corps guidelines
• Maintain
  Health Records, including filing reports, keeping files in order and
  adding new pages
• Assists
  PCMO and MA in reviewing PCV handbook, Medical handbook and cookbook,
  updating all necessary addresses, contact information and other details
  needed
• Assist
  in downloading, printing and assembling the Trainee Health Records before
  PST (Pre-service Training). 
• Register
  and prepare labs for shipment to PC HQ OMS (office of medical services).
• Maintain
  adequate supplies of needed forms, assist in material preparation for PST
  and make COS ( Completion of Service ) packet
• . Forward
  all Health Records to the Medical Records Department in Washington at the
  COS of each PCV 
• Fill
  out travel and reimbursement vouchers for PCV
• . Maintain
  confidentiality of all medical information
• Perform
  other duties as assigne

• Performs
  duties during a 40 hour work week at a set work schedule as indicated in
  the contract.
• Events
  may require occasional work in the evenings and on weekends and holidays. 

•  The
  applicant should possess a University degree with at least 1 year of
  professional clerical and administrative experience or at least senior
  secondary education with at least two years of clerical and administrative
  experience, experience in a medical office preferred
• Receptionist
  duties, clerical and computer skills
• Computer
  skills, including knowledge of Microsoft Word, Excel and Outlook
• Energetic
  and efficient with good organizational skills
• Good
  interpersonal skills including cross cultural and diplomatic awareness.
• Ability
  to be a team player and be flexible.
• Ability
  to follow detailed instructions

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