Job Title: Project Administrative and Finance Officer
Organisation: Uganda
Tourism Board (UTB)
Tourism Board (UTB)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Project
Manager
Manager
About UTB:
Uganda Tourism Board is, with
support from UNDP implementing a project, Support for Development of Inclusive
Markets in Tourism. The project is supporting the Government of Uganda in
developing markets that focus on participation of the poor and local
communities in the tourism sector as entrepreneurs, employees and consumers.
support from UNDP implementing a project, Support for Development of Inclusive
Markets in Tourism. The project is supporting the Government of Uganda in
developing markets that focus on participation of the poor and local
communities in the tourism sector as entrepreneurs, employees and consumers.
Job Summary: The Project
requires the services of a Project Finance and Administration Officer to
provide all necessary administrative and financial management support to the
project according to the project document and project procedures. S/He will be
responsible for ensuring effective project administration, management and
accountability for the financial and other resources provided in support of the
project. In the execution of his/her duties, the Project Finance &
Administration Officer will to the Project Manager.
requires the services of a Project Finance and Administration Officer to
provide all necessary administrative and financial management support to the
project according to the project document and project procedures. S/He will be
responsible for ensuring effective project administration, management and
accountability for the financial and other resources provided in support of the
project. In the execution of his/her duties, the Project Finance &
Administration Officer will to the Project Manager.
Key Duties & Responsibilities:
1. Financial Management,
Monitoring and Reporting
Monitoring and Reporting
- Assist
in the financial management tasks under the responsibility of the Project
Manager; - Undertake
day to day financial management of the project, including managing petty
cash vouchers and preparing direct payment requests and maintaining proper
supporting documentation. Record and accounts for daily transactions,
ensuring accuracy and completeness of required files and supporting
documentation serving as evidence of transactions. - Prepare
and maintain project financial records reports including project office
ledgers in accordance with UNDP project financial rules and procedures; - Process
and review all requests for funds from the responsible party and any other
partners, and ensure proper accountability of all funds disbursed by
Uganda Tourism Board to the project partners.
2. Provision of administrative
services:
services:
- Act
as a focal point for maintaining, in line with UNDP and GoU rules and
regulations, the equipment register, supplies inventory and any other
inventory and data base for the project; - Work
closely with the UTB procurement unit to undertake preparatory work for
procurement of project requirements in accordance with the GoU PPDA rules
and regulations; - Undertake
the preparation work to support project events, including workshops,
meetings, trainings and any other event; - Assist
the Project Manager in the preparation of annual and quarterly work plans,
annual and quarterly progress forms, and requests for funds from UNDP; - Establish
document control procedures and maintain project files; - Any
other duties assigned by the Project Manager.
Qualifications, Skills & Experience:
- Bachelor’s
degree in Accounting, Finance, Commerce (Accounting Option); Business
Administration (Finance Option) or related field from university; - ACCA,
CPA or CIMA qualified is an added advantage; - At
least three (3) years working experience in a busy environment. Project
financial management experience is an added advantage; - Knowledge
and experience in the use of computer accounting packages; - Basic
understanding of the tourism industry and experience in donor funded
project processes and procedures will be an added advantage; - Excellent
interpersonal and organizational skills.
How to Apply:
Each application package should
include the following:
include the following:
1) Job title for the role you
are applying for in subject header of the email;
are applying for in subject header of the email;
2) Cover letter with the applicant’s
current contact information;
current contact information;
3) CV (including detailed work
experience, education/ degrees, three professional references with complete
contact information.
experience, education/ degrees, three professional references with complete
contact information.
NB: Kindly do not send
supporting certificates and documents at this stage.
supporting certificates and documents at this stage.
All candidates interested in
this job opportunity should forward their application letters by e-mail or hand
deliver to:
this job opportunity should forward their application letters by e-mail or hand
deliver to:
The Project Manager
Support for Development of
Inclusive Markets in Tourism
Inclusive Markets in Tourism
Uganda Tourism Board
Plot 42, Windsor Crescent,
Kololo
Kololo
P O. Box 7211, Kampala Uganda.
Email: [email protected]
NB:
Only shortlisted candidates will be contacted.
Only shortlisted candidates will be contacted.
Deadline: Friday, 7th June, 2013 by 5.00pm
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