UNDP Project Jobs – Project Administrative and Finance Officer at Uganda Tourism Board (UTB)

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Organisation: Uganda
Tourism Board (UTB)
Duty Station: Kampala,
Uganda
Reports to: Project
Manager
About UTB:
Uganda Tourism Board is, with
support from UNDP implementing a project, Support for Development of Inclusive
Markets in Tourism. The project is supporting the Government of Uganda in
developing markets that focus on participation of the poor and local
communities in the tourism sector as entrepreneurs, employees and consumers.
Job Summary: The Project
requires the services of a Project Finance and Administration Officer to
provide all necessary administrative and financial management support to the
project according to the project document and project procedures. S/He will be
responsible for ensuring effective project administration, management and
accountability for the financial and other resources provided in support of the
project. In the execution of his/her duties, the Project Finance &
Administration Officer will to the Project Manager.
Key Duties & Responsibilities:
1. Financial Management,
Monitoring and Reporting
  • Assist
    in the financial management tasks under the responsibility of the Project
    Manager;
  • Undertake
    day to day financial management of the project, including managing petty
    cash vouchers and preparing direct payment requests and maintaining proper
    supporting documentation. Record and accounts for daily transactions,
    ensuring accuracy and completeness of required files and supporting
    documentation serving as evidence of transactions.
  • Prepare
    and maintain project financial records reports including project office
    ledgers in accordance with UNDP project financial rules and procedures;
  • Process
    and review all requests for funds from the responsible party and any other
    partners, and ensure proper accountability of all funds disbursed by
    Uganda Tourism Board to the project partners.
2. Provision of administrative
services:
  • Act
    as a focal point for maintaining, in line with UNDP and GoU rules and
    regulations, the equipment register, supplies inventory and any other
    inventory and data base for the project;
  • Work
    closely with the UTB procurement unit to undertake preparatory work for
    procurement of project requirements in accordance with the GoU PPDA rules
    and regulations;
  • Undertake
    the preparation work to support project events, including workshops,
    meetings, trainings and any other event;
  • Assist
    the Project Manager in the preparation of annual and quarterly work plans,
    annual and quarterly progress forms, and requests for funds from UNDP;
  • Establish
    document control procedures and maintain project files;
  • Any
    other duties assigned by the Project Manager.
 Qualifications, Skills & Experience:
  • Bachelor’s
    degree in Accounting, Finance, Commerce (Accounting Option); Business
    Administration (Finance Option) or related field from university;
  • ACCA,
    CPA or CIMA qualified is an added advantage;
  • At
    least three (3) years working experience in a busy environment. Project
    financial management experience is an added advantage;
  • Knowledge
    and experience in the use of computer accounting packages;
  • Basic
    understanding of the tourism industry and experience in donor funded
    project processes and procedures will be an added advantage;
  • Excellent
    interpersonal and organizational skills.
How to Apply:
Each application package should
include the following:
1) Job title for the role you
are applying for in subject header of the email;
2) Cover letter with the applicant’s
current contact information;
3) CV (including detailed work
experience, education/ degrees, three professional references with complete
contact information.
NB: Kindly do not send
supporting certificates and documents at this stage.
All candidates interested in
this job opportunity should forward their application letters by e-mail or hand
deliver to:
The Project Manager
Support for Development of
Inclusive Markets in Tourism
Uganda Tourism Board
Plot 42, Windsor Crescent,
Kololo
P O. Box 7211, Kampala Uganda.
NB:
Only shortlisted candidates will be contacted.
Deadline: Friday, 7th June, 2013 by 5.00pm 
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