Job
Title: Personal
Assistant
Title: Personal
Assistant
Organisation:
National Forestry Authority (NFA)
National Forestry Authority (NFA)
Reports
to: Director
to: Director
Duty
Station: Kampala, Uganda
Station: Kampala, Uganda
Salary
Scale: 5
Scale: 5
About
NFA:
NFA:
National Forestry Authority
(NFA) was established by the National Forestry and Tree Planting Act, (NFTPA)
2003 to manage the Central Forestry Reserves and to supply quality
forestry-related products and services to its stakeholders. NFA employs a
workforce of 350 employees and with a recurrent budget of about 33 billion
shillings, 75% of which is funded from own revenue collection.
(NFA) was established by the National Forestry and Tree Planting Act, (NFTPA)
2003 to manage the Central Forestry Reserves and to supply quality
forestry-related products and services to its stakeholders. NFA employs a
workforce of 350 employees and with a recurrent budget of about 33 billion
shillings, 75% of which is funded from own revenue collection.
Job
Summary: The Personal Assistant will manage the office
and ensure that all secretarial services and other requirements pertaining to
the proper functioning of the Director’s office are adequately handled.
Summary: The Personal Assistant will manage the office
and ensure that all secretarial services and other requirements pertaining to
the proper functioning of the Director’s office are adequately handled.
Key
Duties & Responsibilities:
Duties & Responsibilities:
- Receive,
incoming and outgoing mail and ensure its proper distribution or dispatch
for further action. - Answering
and responding to telephone enquiries, ensuring telephone messages are
transcribed accurately and conveyed promptly. - Assisting
with preparation and typing of correspondences from various sources such
as manual drafts, dictations, e-mail, faxes, mail or verbal instructions
and distribute as directed. - Take
minutes of meetings; prepare reports and returns as may be required and
distribute as directed, - Keep
abreast with all current ongoing activities by reading files and correspondence
in order to be effective in supporting director to whom he/she is
responsible. - Ensure
proper record management by maintaining an efficient filling and retrieval
system. - Supporting
the Director in reading and summarizing documents. - Monitor
and maintain daily schedules, dairies, travel plans, appointments for the
office, call screening, preparation of documents, agendas, letters and
reports. - Organize
coordinator and facilitate the department’s events. - Carrying
out any other activities as assigned by the Supervisor
Qualifications,
Skills & Experience:
Skills & Experience:
- Minimum
of an honours Degree in Secretarial Studies is a MUST. - At
least 3 years experience of similar work in a reputable organisation. - Computer
proficiency in Ms Word, Excel, Access and PowerPoint. - Good
communication skills - Well
developed customer care skills, - Reliable
in terms of confidentiality, timeliness, and thoroughness in carrying out
tasks, - Ability
to beat deadlines and work under minimum supervision and believer quality
work.
How
to Apply:
to Apply:
All Interested candidates,
who meet the above requirements, should submit their applications, copies of
academic certificates & transcripts and curriculum vitae giving full details of applicants education,
qualifications, experience (with evidence), present salary, three referees,
provide postal, email and telephone contacts to the address below;
who meet the above requirements, should submit their applications, copies of
academic certificates & transcripts and curriculum vitae giving full details of applicants education,
qualifications, experience (with evidence), present salary, three referees,
provide postal, email and telephone contacts to the address below;
Only short listed
candidates will be contacted.
candidates will be contacted.
The Executive Director,
Plot 10/20 Spring Road
Nakawa
Nakawa
P.O. Box 70863, Kampala
Tel: 031 – 264035/6 ;
041 – 230365/9
041 – 230365/9
Fax: 0414 230369
Deadline:
Friday 31st May, 2013 at 17:00 hrs.
Friday 31st May, 2013 at 17:00 hrs.
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