Admin Jobs – Personal Assistant at National Forestry Authority (NFA)

  Administration Jobs in Uganda, Government Jobs in Uganda, Uncategorized

Job
Title:                  Personal
Assistant
Organisation:
        National Forestry Authority (NFA)
Reports
to:              Director
Duty
Station:          Kampala, Uganda
Salary
Scale:           5
About
NFA:
National Forestry Authority
(NFA) was established by the National Forestry and Tree Planting Act, (NFTPA)
2003 to manage the Central Forestry Reserves and to supply quality
forestry-related products and services to its stakeholders. NFA employs a
workforce of 350 employees and with a recurrent budget of about 33 billion
shillings, 75% of which is funded from own revenue collection.
Job
Summary:  The Personal Assistant will manage the office
and ensure that all secretarial services and other requirements pertaining to
the proper functioning of the Director’s office are adequately handled.
Key
Duties & Responsibilities:
  • Receive,
    incoming and outgoing mail and ensure its proper distribution or dispatch
    for further action.
  • Answering
    and responding to telephone enquiries, ensuring telephone messages are
    transcribed accurately and conveyed promptly.
  • Assisting
    with preparation and typing of correspondences from various sources such
    as manual drafts, dictations, e-mail, faxes, mail or verbal instructions
    and distribute as directed.
  • Take
    minutes of meetings; prepare reports and returns as may be required and
    distribute as directed,
  • Keep
    abreast with all current ongoing activities by reading files and correspondence
    in order to be effective in supporting director to whom he/she is
    responsible.
  • Ensure
    proper record management by maintaining an efficient filling and retrieval
    system.
  • Supporting
    the Director in reading and summarizing documents.
  • Monitor
    and maintain daily schedules, dairies, travel plans, appointments for the
    office, call screening, preparation of documents, agendas, letters and
    reports.
  • Organize
    coordinator and facilitate the department’s events.
  • Carrying
    out any other activities as assigned by the Supervisor
 Qualifications,
Skills & Experience:
  • Minimum
    of an honours Degree in Secretarial Studies is a MUST.
  • At
    least 3 years experience of similar work in a reputable organisation.
  • Computer
    proficiency in Ms Word, Excel, Access and PowerPoint.
  • Good
    communication skills
  • Well
    developed customer care skills,
  • Reliable
    in terms of confidentiality, timeliness, and thoroughness in carrying out
    tasks,
  • Ability
    to beat deadlines and work under minimum supervision and believer quality
    work.
How
to Apply:
All Interested candidates,
who meet the above requirements, should submit their applications, copies of
academic certificates & transcripts and curriculum vitae  giving full details of applicants education,
qualifications, experience (with evidence), present salary, three referees,
provide postal, email and telephone contacts to the address below;
Only short listed
candidates will be contacted.
The Executive Director,
Plot 10/20 Spring Road
Nakawa
P.O. Box 70863, Kampala
Tel: 031 – 264035/6 ;
041 – 230365/9
Fax: 0414 230369
Deadline:
Friday 31st May, 2013 at 17:00 hrs.

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