Job
Title: Finance Officer
Title: Finance Officer
Organisation:
Stop Malaria Project
(SMP)
Duty Station: Kampala with support
to Hoima & Soroti Zonal – Offices, Uganda
Stop Malaria Project
(SMP)
Duty Station: Kampala with support
to Hoima & Soroti Zonal – Offices, Uganda
Reports
to: Finance Manager,
to: Finance Manager,
About
SMP:
SMP:
The Stop Malaria Project
(SMP) is a five-year USAID funded initiative awarded in September 2003. The
project is being implemented by a consortium of partners led by the Johns
Hopkins University Bloomberg School of Public Health, Center for Communication
Programs (JHU/CCP), Other Partners include Malaria Consortium, Communication
for Development Foundation Uganda (CDFU) and Infectious Diseases Institute
Limited (IDI).
(SMP) is a five-year USAID funded initiative awarded in September 2003. The
project is being implemented by a consortium of partners led by the Johns
Hopkins University Bloomberg School of Public Health, Center for Communication
Programs (JHU/CCP), Other Partners include Malaria Consortium, Communication
for Development Foundation Uganda (CDFU) and Infectious Diseases Institute
Limited (IDI).
Job
Summary: The finance officer will provide
professional and technical accounting services for the Stop Malaria
Project.
Summary: The finance officer will provide
professional and technical accounting services for the Stop Malaria
Project.
Key
Duties & Responsibilities:
Duties & Responsibilities:
- The
Finance officer will provide technical
assistance to establish financial management systems and to prepare
financial reports using QuickBooks and monthly imprest reporting - Review
payment vouchers, code and post all financial transactions in QuickBooks
and ensure dial accurate and timely accounts am submitted in accordance
with CCP regulations. - Keep
records of VAT payments, am) submit documentation lo USAID for
reimbursement - Submit
the annual USAID VAT report to the FM. - Maintain
records of disbursements and receipts on a daily basis - Prepare
quarterly projections of expenditures for submission to JHU-CCP Baltimore
with monthly financial reports - Prepare
local purchase orders and consulting agreements With appropriate
documentation. - Follow
up the accountability of financial transactions with staff members. - Review
travel expanse reports and process reimbursements. - Participate
in all aspects of the procurement management process, including but not
limited to drafting/advertising requests for bids specifications and/or
SOWs, establishing criteria for evaluation, documenting the process,
ensuring selections are based on solid rationale, ensuring the integrity
of the procurement process at each step, maintaining complete procurement
files, etc - Review
and seek approval for activity budgets. - Compile
cost share documentation for JHU-CCP and other partners. - Maintain
bank reconciliations, creditors and debtors ledgers. - Follow
up financial transactions with staff members, other agencies &
vendors. - Support
non-finance staff through in-house trainings. - Ensure
that a proper filing system is in place for easy accessibility of
documents. - Research
and prepare recurring and adhoc financial reports (work plan updates,
pipelines, etc.) for program staff. - Remain
abreast of USAID, Donor, JHU and CCP rules, regulations, and guidelines
and provide guidance lo program staff as required - Focal
liaison with the bank on general issues including exchange rates,
electronic systems, etc, - Make
field visits as necessary to provide financial support - Perform
compliance checks lo ensure integrity of program financial management.
Qualifications,
Skills & Experience:
Skills & Experience:
- Knowledge
of Generally Accepted Accounting and Auditing Principles and laws, rules
and regulations related to accounting. - Candidate
must be extremely knowledgeable with financial management. - Must
be familiar with USAID/US government federal regulations i.e. 22 CFR
226,228 and 2 CFR 230 and the ADS 310. - Familiarity
with the Uganda Labor Laws Excellent command of QuickBooks Superb
attention to detail with Strong analytical and result-oriented skills - Word
and Excel at least at an Intermediate level High-quality math skills. - Able
lo meet deadlines. High standards of integrity. - Fluent
in English, both written (spelling, style and grammar and spoken. - Excellent
communication skills including written (spelling, style and grammar) and
spoken. - A
Bachelors Degree in Commerce, Accounting, Business Administration, or its
equivalent in related fields OR Completed professional qualification in
ACCA, CPA, CIMA. - Computer
literate with hands-on existence in use of accounting packages, especially
QuickBooks. - 5
years of experience in Finance on a US government funded project required. - Prior
experience with procurement regulations and procedures required.
How
to apply:
to apply:
All interested candidates
are invited to send title applications, academic transcripts and three
professional references to the Johns HopKins University/Center for
Communication Programmes, Plot 15 Binayomba Avenue (between Ambrossoli
International School and Royal Suites) Bugolobi, Kampala, Uganda. Please on the
envelope Indicate the job you are applying for.
are invited to send title applications, academic transcripts and three
professional references to the Johns HopKins University/Center for
Communication Programmes, Plot 15 Binayomba Avenue (between Ambrossoli
International School and Royal Suites) Bugolobi, Kampala, Uganda. Please on the
envelope Indicate the job you are applying for.
Deadline:
Monday May 13th 2013 not later than 5:00pm
Monday May 13th 2013 not later than 5:00pm
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