Admin Jobs – Executive Assistant at Uganda Railways Corporation (URC)

  Administration Jobs in Uganda, Uncategorized

Organisation: Uganda Railways Corporation
(URC)
Reports to: Managing Director
Duty Station: Uganda
About URC:
Uganda Railways
Corporation (URC) is a body corporate established under an Act of Parliament to
construct, operate and maintain railway, marine and road services both inside
and outside Uganda for the carriage of passengers and goods. Starting in
November 2006, the operations of URC were privatised by way of a 25-year
concession to M/S Rift Valley Railways Uganda Ltd (RVRU). As a result, the
mandate of URC changed from that of an operator to that of asset holder,
concession monitor and advisor on railway technical matters.
Job Summary: The Executive Assistant will manage the
Managing Director’s Office and control junior support staff.
Key Duties & Responsibilities: 
  • Prepare
    and edit correspondences, communications, presentations and other
    documents.
  • Design
    and maintain databases.
  • File
    and retrieve documents with proper reference materials.
  • Conduct
    research, collect and analyse data to prepare reports and documents.
  • Manage
    and maintain the MD’s schedules, appointments and travel arrangements.
  • Arrange
    and coordinate meetings and events.
  • Answer
    and manage incoming calls.
  • Supervise
    and mentor other office support staff.
  • Record,
    transcribe and distribute minutes of meetings.
  • Interact
    with external clients and internal staff at all levels.
  • Receive
    and interact with incoming visitors.
  • Review
    communication, record keeping and operating practices and recommend
    improvements where necessary.     
Qualifications, Skills & Experience:
  • A
    graduate in Office and Information Management or Secretarial Studies or a related
    field.
  • Excellent
    computer skills and in-depth knowledge of office software such as office
    suite and database management systems.
  • Three
    (3) working experience in a similar position.
  • Team
    Player
  • Demonstrable
    ability to cope under pressure and meet deadlines.
  • Planning
    and Organisation skills experience
  • Good
    decision making and judgmental skills.
  • Not
    more than 30 years.
  • Problem
    analysis and solving skills
  • Attention
    to detail and accuracy
  • High
    degree of confidentiality/
How to apply:
All interested
candidates with relevant qualifications, experience and the core competences
should submit their applications in a sealed envelope clearly indicating the
position applied for addressed and delivered to the Office of the Managing
Director URC, Plot 57, Nasser Road, P.O. Box 7150, Kampala. The
applications should be accompanied with current CV, and indicate present
position, current remuneration, and complete addresses of three (3) referees
with working telephone contacts and email addresses. Certified copies of
academic certificates and testimonials will be requested from only shortlisted
candidates. NB: Only shortlisted candidates will be contacted.
Deadline: 4th
June, 2013

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