Job Title: Administrative and Finance Assistant
Organisation: International
Food Policy Research Institute (IFPRI)
Food Policy Research Institute (IFPRI)
Duty Station: Kampala,
Uganda
Uganda
About IFPRI:
The International Food Policy
Research Institute (IFPRI) seeks a qualified candidate to serve as an
Administrative and Finance Assistant for its Kampala office under a one-year,
fixed-term, renewable appointment.
Research Institute (IFPRI) seeks a qualified candidate to serve as an
Administrative and Finance Assistant for its Kampala office under a one-year,
fixed-term, renewable appointment.
Job Summary: The
employee will be assisting the Office Administrator in all aspects of the
administration of the office.
employee will be assisting the Office Administrator in all aspects of the
administration of the office.
Key Duties & Responsibilities:
1. Administration:
- Collecting,
checking, registering and keeping track of all order forms, incoming &
outgoing invoices and travel claims. - Typing
correspondence, formatting and editing reports and letters. - Performing
administrative work and maintaining office files and other confidential
records. - Assisting
in day-to-day office & facilities management. - Assist
in over seeing the use and maintenance of the office equipment and assets
including the photocopier, computers, vehicles to ensure that they are in
good working condition. - Assists
and manages hotel reservation, local and international travels for IFPRI
visitors and staff.
2. Finance:
- Performing
cashier functions (disbursements, entering cash receipts etc.). - Assisting
in the preparation of financial reports, payroll and payments - Assisting
in the preparation of monthly estimate of the office operational funds. - Assisting
with bank reconciliations. - Filing
financial documents and records. - Assist
the Office Administrator with tracking travel advances. - Assists
with updating the office Inventory system - Working
in collaboration with the headquarter-based Financial Services team when
need arises. - Assisting
the Head of Office and the Office Administrator with other tasks as
needed.
Qualifications, Skills & Experience:
- Bachelor’s
Degree, preferably in Business Administration, Accounting, or Finance. - Five
years of Finance and administration experience in a multinational
commercial organization, an international institution or a multinational
NGO. - Sound
working knowledge on financial management - Must
be fluent in written and spoken English and a good communicator. - Strong
Microsoft Office software skills, experience with QuickBooks is a plus - Excellent
attention to details, able to multi-task and resistant to stress. - Ability
to function independently within an established administrative framework,
while keeping others informed. - Demonstration
of ability to pro-actively solve administrative problems within this
framework. - Ability
to work effectively as a member of a multi-disciplinary and multi-cultural
team.
How to Apply:
All applicants deeming to
express interest in this job vacancy should send their CVs together with a
cover letter to:
express interest in this job vacancy should send their CVs together with a
cover letter to:
Deadline: 17th May, 2013
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