USAID Project Jobs – Procurement and Logistics Assistant at John Snow, Inc (JSI)

Job Title: Procurement and Logistics Assistant

Duty Station: Mbarara,
Reports to:  Finance and Administration Manager
Organisation: John Snow, Inc

About USAID Project:
has received funding from the United States Agency for International
Development (USAID) to implement the Strengthening Partnerships, Results and
Innovations in Nutrition Globally (SPRING) Project to work in the Southwest of
Uganda with a focus on strengthening the treatment and preventive nutrition
services in health facilities, and overseeing the implementation of specific
tasks that strengthen food fortification efforts nationally.

Job Summary:
The Procurement and Logistics Assistant  will support the development of effective procurement &
logistics systems for the Programme.
  The post holder will work in close collaboration with
programme and project teams and suppliers to successfully deliver operations
In addition, he/she will be expected to contribute towards
procurement strategy and policies, including procurement planning and
This role
requires a high degree of initiative during response, the ability to make
decisions with limited information and tolerance of demanding environments.
The post holder will
not have budget responsibility, but will help to establish cost saving systems
in procurement and logistics.

Key Duties and Responsibilities:
  • ·        
    Participate in the development of logistics policies,
    strategy and framework and ensure that these work in the programme context.
  • ·        
    Assist in ensuring that local, national and international
    procurement practices comply with donor regulations and SPRING policies.
  • ·        
    Assist in developing logistics and procurement
    implementation plans in line with the organizational strategy.
  • ·        
    Establish systems and good practice for work to include
    procurement, transport, storage, tracking and correct distribution of goods and
    services and other logistics requirements.

  • ·        
    Compiling of the required information for any proposed
    purchase. These include preparation and
    dispatch of requests for quotations/proposals, LPOs,
    contracts, and any other document required by both SPRING and vendors;
  • ·        
    To participate in proposal/bid/quote analysis processes.
    The analysis should aim at ensuring fairness, open competition and value for
    money for the program;
  • ·        
    To assist in soliciting quotations from different
    suppliers as identified by the procurement committee;
  • ·        
    Prepare and review the purchase orders (LPOs) and
    contracts, preparation of recurrent purchase orders for contracting of services
  • ·        
    Establish supplier data base that will promote rapid
    response. Prepare and update vendors profiles
  • ·        
    Implement internal control system to ensure that LPOs are
    adequately prepared and dispatched and take timely corrective action on PO’s
    with errors
  • ·        
    Prepare reports on procurements in the pipelines to the
    F&A, Technical and Operations teams with fortnightly updates regarding the
    procured items as applied to different directorates;
  • ·        
    To ensure proper filling of all procurement documents in
    accordance with BIG procurement guidelines;
  • ·        
    In consultation with suppliers/vendors, he/she
    coordinates the delivery processes to ensure that the distribution plan is
    adhered to;

Stores and
  • ·        
    Ensure sound asset and inventory control system is
    implemented and maintained in accordance with JSI and SPRING Asset Management
  • ·        
    Ensure an up-to-date inventory and supply filing system
    is in place and all items are correctly and timely recorded.
  • ·        
    Insure adequate stock of supplies at all times and ensure
    proper procedures are followed when issuing supplies. This includes preparing
    receipts and inspection reports for incoming equipments and supplies,
    maintaining an up-to-date inventory record for different sources of funding
  • ·        
    Keep track of equipment movement and maintain receiving
    and issuance vouchers.
  • ·        
    In coordination with IT Officer conduct frequent checks
    on equipments utilized in the field by programme staff

Qualifications, Skills
& Experience:
  • ·        
    University degree in Procurement and Logistics, BBA, or
  • ·        
    Any relevant training will be an added advantage
  • ·        
    At least 5 years of professional experience in
    procurement and logistics management with reputable organisation
  • ·        
    Knowledge of national regulations guiding procurement
  • ·        
    Familiarity with USAID regulations and procedures
  • ·        
    Knowledge of International and local tax laws.
  • ·        
    Practical experience with any computerised accounting
  • ·        
    Strong oral and written communication and interpersonal
  • ·        
    Good Computer skills in MS Excel, MS Word, MS Access and
  • ·        
    Ability to work independently with minimum supervision in
    tight deadline driven environment.
  • ·        
    Ability to negotiate with vendors in a transparent manner
  • ·        
    Ability to work on own initiative, proactive attitude and
    a team player
  • ·        
    Sound knowledge of and exposure to Asset management,
    Inventory Control and Supply chain issues.
  • ·        
    Good team player and strong interpersonal and
    communication skills.
  • ·        
    Commitment to excellence and high quality results.
  • ·        
    Willingness to keep abreast of new developments.

to Apply:
If you deem yourself ideal
for this job opportunity, then send your application to:

The Country Manager
JSI Research and Training
Block 01 Plot 295, Kaciika,
Mbarara – Uganda
Tel +256 (486) 660012

OR on 2nd Floor, UHMG
Plot 20 – 21/27 – 28,
Martyrs Crescent, Ntinda,
Kampala – Uganda.
Or by e-mail to:

Monday, 29th April, 2013 by 1.00pm.

SPRING will contact only
the short-listed applicants.
Those who do not hear from
us by 13th May 2013
should consider their applications as unsuccessful.

NB: JSI is an Equal Opportunity, Affirmative
Action Employer committed to workplace diversity. We are committed to providing
equal employment opportunities for all qualified applicants and employees
without regard to age, race, color, national origin, ancestry, creed, religion,
gender, disability, marital status, genetic information, or political
affiliation in any employment decisions.

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