NGO Jobs – Head, Finance & Administration (HFA) at Nile Basic Initiative

 Head, Finance & Administration (HFA)
Reference:  NBI-FA/01/013
Reports to:  
 Executive Director 
Entebbe, Uganda

Nile Basic Initiative (NBI)

The Nile-SEC, headed by an Executive Director is responsible for the overall
corporate direction of the NBI as defined by the Nile Council of Ministers. Its
operations are divided into two main programs: (1) the Basin Cooperation
Program and (2) the Water Resources Management Program.
leadership and a strategic forward-looking approach to the establishment,
strengthening and management of harmonised corporate services across NBI so as
to achieve aggregated budgeting, financial and performance reporting supported
by a suite of harmonised NBI corporate services policies. The Head of Finance
will provide sound management and constructive leadership to the delivery of
full range of high-quality, responsive corporate services for Nile-SEC
including financial management, human resource management, procurement
services, office administration, outsourced corporate legal services, obtaining
appropriate financing and developing the business plan.
Duties & Responsibilities:
1. Planning and Budgeting
  • Provide
    leadership to the finance and administration team of the NBI secretariat
    for the achievement of first class Financial Management Services,
    Fiduciary controls, Human resources services, procurement services and
    Office Administration;
  • Participate
    in and contribute to the senior management team and take a proactive role
    in, promoting organisational effectiveness within NBI through sound
    project planning, budgeting, program management and team building;
  • Take
    the lead role in preparing annual budgets linked to overall NBI planning
    and budgeting, together with preparation and regular review of the NBI
    business plan and ensure that these are appropriately approved;
  • Develop
    and implement continuous improvement projects in the already established
    areas of financial management,  and office administration; and
    participate in developing and maintaining an approved delegation system
    for NBI operations;
  • Provide
    leadership, motivation and high level guidance to the institutional
    strengthening with regards to  harmonising and strengthening all
    corporate services in ways that properly link to NBI systems and meet NBI
  • Initiate
    planning and budgeting through communication. Participate in and
    contribute to the senior management team and take a proactive role in
    promoting organisational effectiveness within Nile-SEC through sound
    project planning, budgeting, program;
  • Take
    leadership in the development of an NBI strategy for achieving
    self-sufficiency in relation to core costs within an acceptable timeframe;
  • Mobilise
    and provide outsourced corporate legal services to provide high-quality,
    timely advice on among other things, personnel management (in-house and
    consultants) and legal aspects of all NBI institutional arrangements.
  • Ensure
    that staff development programs tailored to corporate needs are in place
    for all financial and administrative staff.
  • Coordinate
    ensure cross centre coordination with the finance and procurement thematic
2. Payments
  • Take
    a lead role in development of the NBI financial management roadmap and
    lead its implementation in both short and longer term aspects
  • Provide
    leadership in adoption and use of a financial management framework that
    will guide all aspects of financial management practices in NBI;
  • Lead
    a small team of financial management services staff providing first class
    financial management, fund management, accounting and financial reporting
    services to NBI in an accurate, timely and customer -focused manner;
  • Take
    primary responsibility for ensuring that NBI observes the highest
    standards of fiduciary control and transparency through actively meeting
    all applicable external audit requirements. This includes taking
    responsibility for instituting a system of internal controls for the
    management and accounting of all funds of NBI that are appropriate to
    the needs of all stakeholders;
  • Provide
    proactive leadership to the strengthening, operations and maintenance of
    the NBI financial management system and associated modules, including costing,
    to enable NBI and the strategic action program to properly manage sources
    of funds, and disbursements and to meet the requirements of donors member
    states, and internal stakeholders including provision of financial
    analysis and high quality, timely aggregated NBI reporting that is responsive
    to the needs of all parties; 
  • Contribute
    to the development of resource mobilisation strategies associated with the
    development investment. Liaise with ministries of finance and other
    relevant bodies as required.
3. Human Resources
  • Using
    expert advice as appropriate, implement approved human resources policies,
    strategies and procedures for the whole of NBI that guide all Nile centres
    in developing and applying their localised procedures, resulting in the
    provision of quality staffing across NBI in a fair and open manner whilst
    remaining efficient and effective;
  • Provide
    sensitive leadership to the delivery of regular, high quality personnel
    services for NBI including payroll, appointments and terminations, leave
    administration, advisory and associated services.
Qualifications, Skills & Experience:
  • Honours
    degree in Commerce, Finance, Accounting or any other relevant degree from
    a recognised university with a post graduate degree in Business
  • 10
    years managerial level experience in finance and administration, of which
    at least 6 years with a senior level experience in delivery of corporate
    services focused on effective and efficient financial management or
    regional or international organisations or complex multi-donor programs
    and projects. 
  • Professional
    accountant in good standing with any of the internationally recognized
    accountancy and finance bodies (e.g. CPA, ACA, ACCA, CIMA, CIFPA); 
  • A
    good knowledge and understanding of IFRS, IPSAS and donor funded reporting
  • Computer
    literacy, in all MS Office packages. 
  • Experience
    in donor funded programs 
  • Experience
    of working in any of the Nile Basin Countries is an added advantage. 
  • Proven
    integrity based on reference from previous employers. 
  • Demonstrated
    track record of professionalism in financial management and accounting
    with wide knowledge and experience in contemporary computer based
    financial management systems.
  • Demonstrated
    writing, presentation and reporting skills with good command of 
    English language.
  • Integrity
    and judgment in all professional matters
  • A
    team player with proven ability to manage and motivate staff to build
    effective teams and to work efficiently and diplomatically in a multi-
    cultural environment.
  • Knowledge
    of procedures of international financing agencies including the World Bank
    financial management procedures is advantageous 
  • Demonstrated
    capacity  to manage  multiple sources of funds and meet varying
    requirements of funding  bodies  is an added advantage
  • Result
    orientation and ability to work tight timelines without supervision.
  • Experience
    in  project  contract management
  • Working
    knowledge of capital projects financing and investment including exposure
    to resource mobilisation. 
  • Experience
    in World Bank funded projects.
to Apply:
Candidates should submit
their applications electronically to the Executive Director via E-mail to
letters clearly indicating the position and accompanied by detailed curriculum
vitae should reach the Executive Director not later than 26th April 2013
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