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Job Title: Administrative Assistant (4 Vacancies)

Organisation: Uganda
Christian University (UCU)

Uganda Christian University (UCU), a private institution founded in
1997 by the Province of the Church of Uganda is dedicated through teaching,
scholarship, service, spiritual formation, student development and social
involvement to the preparation of students for thoughtful, productive lives of
Christian faith and service in their respective professions and places.

• Update lecturers on any necessary
  information that concerns them e.g. Internal communications from the
  Dean/Head of Department and University Administration;
• To ensure that time table is working well,
  link Lecturers to students in cases of any need, update the Head of
  Department and the Lecturers on issues as they arise, and maintain general
  cleanliness and organization of the Faculty offices;
• Requisition and account for funds for
  workshops, seminars and other related activities;
• Receive communications from other
  Departments and Faculties for the Head of Department to respond to and
  give feedback   accordingly;
• Requisition for equipment, furniture and
  other supplies for the faculty and ensure their maintenance;
• Organize and attend meetings as required,
  and take minutes;
• Assist the head of department to schedule
  and keep appointments;
• Keep the essential records of the
  department;
• Attend to students’ academic and other
  issues as they arise, and refer to the Head of Department where necessary;
• Attend to parents and guardians on issues
  regarding their children’s academic and social affairs;
• Handle students’ course work and
  examination results;
• Follow-up on students and Lecturers to
  meet deadlines;
• Act as link between students and Head of
  Department/Lecturers and vice versa where necessary;
• Disseminate evaluation forms, for
  evaluating Lectures to students, receive them back, and compile them for
  the Head of Department;
• Promote rapport between Faculty
  administration and Lecturers/Tutors, and students for the smooth running
  of the Faculty;
• Make testimonials and recommendations for
  students for the Dean to sign whenever required;
• Participate in making the work plan and
  budget for the Department;
• Carry out any other official duties as may
  be assigned by the Head of Department.

Qualifications, Skills and
Experience:

• A good Bachelor’s degree from a recognized
  accredited institution of higher learning;
• At least two (2) years working experience
  in a busy office environment;
• Must have good computer skills (Word,
  Excel, Access, PowerPoint and internet);
• Must have good interpersonal skills
  especially when dealing with students, staff and visitors;
• Must be a person of high integrity with an
  excellent working ethic;
• Must be able to work under pressure to
  meet deadlines and be available to work after normal working hours;
• Must be a committed Christian.

How to Apply:

Director, Human Resource & Administration
Uganda Christian University
Pilkington Building
P.O. Box 4, Mukono, Uganda

Deadline: Friday, 10th May 2013 at 5:00p.m.

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