NGO Jobs – Regional Finance Officer at Malaria Consortium

Department: Finance
Reports to: Regional Finance Manager

About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.

Regional Office Background:
The Regional Office based in Kampala, Uganda provides support to the Africa country offices. The Regional Finance team is responsible for overseeing the finances of the country programmes including donor reporting, budget preparation and all financial and management accounting and provides a link between the country offices and the global organisation to ensure a consistency of approach and high quality standards across all of Malaria Consortium.

Job Summary:  The role of the Regional Finance Officer is to provide support to the country finance teams in the region to help them achieve their objectives of timely and accurate reporting and sound financial management of Malaria Consortium’s portfolio of programmes in each country. In addition, the Regional Finance Officer will provide the financial monitoring and support for a number of Malaria Consortium’s multi country projects, which are based in the regional office in Kampala.

Key Duties & Responsibilities:
1. Financial Management and Reporting
·         Prepare and maintain the regional accounts in accordance with Malaria Consortium’s Financial Policies and procedures.
·         Support the country offices to prepare the annual budget and revised forecasts on an accurate and timely basis,
·         Preparing regional budgets and forecasts as required, including the mapping of phasing of the multi-country programmes
·         Submit a monthly checklist to the Regional Finance Manager in line with the monthly reporting timetable.
·         Review all financial donor reports in the region and in ensuring submissions to donors are completed on a timely and accurately basis.
2. Financial Monitoring – Country Programmes
·         Undertake visits to Country to help ensure quality is maintained in all aspects of financial management.
·         Reviewing the monthly checklists, with reconciliations prepared by each country office
·         Assist in coordination on the internal audit of local offices.
·         Provide a gap fill service for the financial management in country programmes as required due to staff absence from leave or resignation.
3. Financial Monitoring – Regional Budgets and Multi Country Programmes (MCP)
·         Provide timely and accurate financial monitoring reports for the regional and MCP budgets
·         Assist the Regional and MCP budget holders with variance and burn rate analysis on a monthly basis
·         Assist in the timely and accurate preparation of MCP external donor financial reporting
4. Financial Systems Development
·         Work with the RFM to improve financial systems in the region and assist in introducing change where requested as part of the global improvement to provide timely and appropriate financial information to MC’s senior management team, project managers and budget holders
5. Strategic Input
·         Provide input into the strategic objectives of the finance team and how it can achieve its plans.
6. Legal, security and risk management
·         Conduct spot checks, regular and ad-hoc, in the local country offices to test the financial controls.
·         Maintain and update the regional fixed asset register
·         Ensure regional assets are maintained in accordance with MC asset management policy.
7. Human Resources
·         Ensure that timesheets are completed by all Regional staff on a monthly basis and prepare the summary and post in accordance with the monthly timetable.

Academic Qualifications and Experience:
Essential:
·         Qualified accountant in recognised global body e.g. ACA, ACCA, CIMA
·         A bachelor’s degree from a recognised university
·         Knowledge of NGO donors and their financial reporting requirements
·         Minimum of 3 years accountancy experience, with at least a year in a managerial position
Desirable:
·         Experience of USAID compliance

Personal Skills and Competencies:
Essential:
·         Working knowledge of accounting software
·         Excellent computer skills with high proficiency in Microsoft excel
·         Good analytical and reporting skills
·         High level of English, both written and spoken
·         Excellent interpersonal and communication skills
·         Willingness to travel to countries within the region
Desirable:
·         Strong ability to be able to manage and prioritise multiple tasks
·         Experience in training and developing capacity of Finance staff
·         Good attention to detail

How to apply:
For more information please visit
http://www.malariaconsortium.org/job_vacancies.php?coid=288  where you will have access to the full Job description. Please send a covering letter outlining how you meet the person specification along with your CV to Human Resources at HR.Recruitment@malariaconsortium.org . Please quote the position and country in the subject line of your application.

Deadline: 19th Mar 2013

We appreciate your application however, only short listed candidates will be contacted within three weeks after the closing date.

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