Job Title: Accountant
Reports to: Finance Manager
Job Summary: The Accountant assists the Finance Manager with processing of payments, Grants and tracking regional advances.
Key Duties & Responsibilities:
· Review purchase orders, advances, and rents and other payment commitments (rents and service contracts) versus procedure; register these commitments and payments.
· Review all Grants disbursements for completeness of all necessary documentation and accuracy of the amounts involved for disbursement and process the funds for transfer to the respective districts.
· Review conformity of vendor invoices to purchase orders or contracts; approval levels and documentation requirements as specified in procedures; and submit to Director, Finance & Operations for approval.
· Resolve invoice problems with suppliers/vendors and respond to vendor payment inquiries.
· Review consultant invoices based on approved time sheets and contracts from Human Resource or Office Manager, manage Consultant’s tracker and process payments.
· Reviewing and Processing expense Reports (advance accountabilities) and travel authorizations; approval levels and documentation requirements as specified in procedures; and submit to Director, Finance & Operations for approval
· Managing the leave tracker
· Maintain and disburse Petty and prepare cash (petty cash and advance request) replenishments, monitor Petty Cash balances and report cash needs to Finance Manager
· Resolve travel expense report problems with employees or consultants
· Compiling VAT returns, i.e., invoices/receipts and prepares the VAT Reimbursement/Claim Reports.
· Review outstanding advance reports after closing and follow up with outstanding accountability for regional offices
· Review the expense submission of the Regional Offices for conformity to procedures and post expenses into quick books
· Prepare Monthly Project Vehicle Fuel Analysis.
· Input expenses into QuickBooks, assist with monthly close out and scanning of vouchers
· Receive all documentation submitted to the accounts department, clearly indicating date of receipt and follow-up on responses required.
· Filing all accounting vouchers.
· Any other lawful duties that may be assigned
Qualifications, Skills & Experience:
· Bachelor’s degree (finance, accounting or related degree)
· 3+ years experience managing finances under donor funded projects.
· Excellent communication skills
· Knowledge of MS Excel and Word
· Experience with Quickbooks software
How to Apply:
Application and resume with names of three references should be sent to [email protected].Please indicate the job position in the subject line. Deadline: Monday, 25 February, 2013 5:00 pm.
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