USAID Accountant Career Job at Strengthening Decentralisation For Sustainability (SDS)

Job Title: Accountant
Reports to: Finance Manager
Job Summary: The Accountant assists the Finance Manager with processing of payments, Grants and tracking regional advances.
Key Duties & Responsibilities:
·         Review purchase orders, advances, and rents and other payment commitments (rents and service contracts) versus procedure; register these commitments and payments.
·         Review all Grants disbursements for completeness of all necessary documentation and accuracy of the amounts involved for disbursement and process the funds for transfer to the respective districts.
·         Review conformity of vendor invoices to purchase orders or contracts; approval levels and documentation requirements as specified in procedures; and submit to Director, Finance & Operations for approval.
·         Resolve invoice problems with suppliers/vendors and respond to vendor payment inquiries.
·         Review consultant invoices based on approved time sheets      and contracts from Human Resource or Office Manager, manage Consultant’s tracker and process payments.
·         Reviewing and Processing expense Reports (advance accountabilities) and travel authorizations; approval levels and documentation requirements as specified in procedures; and submit to Director, Finance & Operations for approval
·         Managing the leave tracker
·         Maintain and disburse Petty and prepare cash (petty cash and advance request) replenishments, monitor Petty Cash balances and report cash needs to Finance Manager
·         Resolve travel expense report problems with employees or consultants
·         Compiling VAT returns, i.e., invoices/receipts and prepares the VAT Reimbursement/Claim Reports.
·         Review outstanding advance reports after closing and follow up with outstanding accountability for regional offices
·         Review the expense submission of the Regional Offices for conformity to procedures and post expenses into quick books
·         Prepare Monthly Project Vehicle Fuel Analysis.
·         Input expenses into QuickBooks, assist with monthly close out and scanning of vouchers
·         Receive all documentation submitted to the accounts department, clearly indicating date of receipt and follow-up on responses required.
·         Filing all accounting vouchers.
·         Any other lawful duties that may be assigned
Qualifications, Skills & Experience:
·         Bachelor’s degree (finance, accounting or related degree)
·         3+ years experience managing finances under donor funded projects.
·         Excellent communication skills
·         Knowledge of MS Excel and Word
·         Experience with Quickbooks software
How to Apply:
Application and resume with names of three references should be sent to indicate the job position in the subject line. Deadline: Monday, 25 February, 2013 5:00 pm.
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