Admin Jobs – Executive Assistant at Uganda National Roads Authority (UNRA)

Reports to: Human Resources Officer (Employee Relations).
Job Summary: The post holder will provide secretarial and administrative support toUNRA Headquarters/ UNRA Stations.
Key duties & Responsibilities:
·         Schedule appointments as shall have been deployed and receiving visitors to the office.
·         Prepare and process all correspondences to and from the officer and his office.
·         Ensure that all provisions required for the office are availed on time.
·         Ensure that the office of the Director or any other assigned office is kept clean and tidy.
·         Make arrangements for meetings, writing and typing minutes of meetings as may be required.
·         Liaise with the relevant officials of the Authority in arranging for the assigned officer’s travel and accommodation.
·         Maintain up to date records for the assigned office.
·         Draft simple correspondences for the assigned officer’s signature.
·         Perform any other duties as may be assigned.
Qualifications, Skills & Experience:
·         The holder of the post must have either a degree in secretarial studies from a recognized university with at least three years working experience,
·         OR a diploma in secretarial studies from a recognized institution but with relevant working experience of at least five years in a large organization,
·         OR a certificate in secretarial studies from a recognized institution with not less than ten years’ relevant experience in a large organization.
·         Should have a pleasant personality with a good command of the English language, have personal initiative and be able to work under minimal supervision.
·         Proven competence in the use of computers and knowledge of basic computer applications (MS Word and Excel) are required.
·         Knowledge of shorthand is an added advantage.
·         Training and/or experience in office management will be highly advantageous.
·         Basic knowledge and use of road systems is a significant advantage.
·         Road Sector experience is an added advantage.
How to Apply:
Applications accompanied by:
(i) A capability statement detailing the applicant’s general qualifications, adequacy for the post and illustrated personal experience
(ii) Copies of testimonials (the applicant must endorse on each copy of the submitted
testimonials);
(iii) Detailed curriculum vitae duly signed by the applicant on each and every page and showing previous positions held;
(iv) Current salary;
(v) Names of three referees; and
(vi) Postal addresses and day time telephone contacts of applicant should be submitted to:
The Secretary of the Board of Directors
Uganda National Roads Authority (UNRA)
Plot 5, Lourdel Road
P.O. Box 28487
Kampala, Uganda.
To reach the Secretary not later than 15 March 2013 at 17.00 hours. Only short-listed candidates will be contacted.
Canvassing or lobbying by applicants or their representatives will lead to disqualification.
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