UNICEF Jobs – Administrative Assistant

Grade: GS 4
Duty Station: Moroto
Type and Duration of Contract: Fixed Term Appointment (One year with possible extension)
Job Purpose:
·         Under the general supervision of the Head of Moroto Zonal Office, the incumbent will perform office administrative support functions to the Head of the Zonal Office and to programme colleagues including:
·         Maintaining all files and updated records in the Office and ensuring efficient and confidential keeping of all documents and producing monthly reports as required;
·         Advising and assisting other staff in the area of office management and participating in meetings on day-to-day administrative or programme matters;
·         Providing general administrative support to the Head of Office and coordinating the schedule, travel arrangements for visiting delegations;
·         Supporting and advising the Head of Zonal Office and programme officers in managing contacts with local government and programme partners, and arranging for the circulation of correspondence both within and outside the office;
·         Arranging for document reproduction and receiving visitors and telephone calls for the office;
·         Assisting the Head of Office in the Office finance, accounts and supply functions as necessary.
Qualifications, Skills and Experience:
·         Completion of secondary education. Training in administrative field is desirable.
·         At least four years of progressively responsible clerical and administrative work.
·         Excellent computer skills with an accent on financial accounting programmes.
·         Very good knowledge of the local language. One or two working languages of the organization is an asset.
·         Good writing and communication skills
·         Core Values: Commitment, Diversity and Inclusion, Integrity
·         Core Competencies: Communication, Working with People, Drive for Results
·         Functional Competencies: Analyzing, Learning and Researching, Planning and Organizing, Following instructions and Procedures.
How to Apply:
1.       ONLY Ugandan Nationals will be considered
2.      UNICEF is committed to gender equality in its mandate and its staff; qualified female candidates are strongly encouraged to apply.
3.      Applications will be considered only if accompanied by an updated CV and P11 form, as well as the most recent performance evaluation report.
4.      If applications are sent by email, please clearly indicate the position applied for and use this order to name your file attachments: Firstname_Lastname followed by document e.g. Gold_MukasaP11 or Gold_MukasaCV or Gold_MukasaApplication.
5.      UNICEF is a smoke free environment.
6.      Only short listed candidates will be contacted.
Deadline: 29 January, 2013. Applicants interested in the above position should send their resume to:
Human Resource Specialist,
UNICEF Kampala, Uganda,
Plot 9, George Street,
P.O. Box 7047, Kampala-Uganda.
Via email to: ugderecruit@unicef.org
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