Job
Title: Finance & Administration –
Manager
Reports
to: Executive Director
Supervises: Accountants, Administrator
Location: Kampala – Head Office
PREFA:
Protecting Families against
HIV/AIDS (PREFA) is an indigenous Non-Governmental Organization (NGO) that was
formed to contribute to Uganda’s efforts in enhancing access to quality HIV/
AIDS prevention, care, treatment, and support services to families with a
historical focus on Prevention of Mother-to-Child Transmission (PMTCT).
Summary: The Finance and
Administration Manager is responsible for the overall financial and
administrative management ensuring effective functioning of financial and
administrative systems that support PREFA’s program and activities. He/she will
monitor and review PREFA’s financial resource management and utilization;
ensure formulation and review of administrative policies and procedures; and
financial reporting.
Duties & Responsibilities:
Financial:
- Facilitate
and coordinate development and maintenance of a sound financial management
system for the organization. - Ensure
effective management and total adherence to the financial system by all
finance and accounts personnel, and users of financial resources. - Forecast
financial requirements and coordinate the preparation and timely
submission of long-term, annual and ad hoc budgets. - Periodically
review the financial records for accuracy and effectiveness of the
financial management system ensuring continual up-dating of the internal
control systems. - Monitor
and oversee financial transactions to ensure that they are in accordance
with PREFA’s financial policies and regulations, agreements with the
donors, and the International standards. - Ensure
timely compilation, submission / dispatch of statutory financial returns
and the derivative management reports to key stakeholders. - Arrange
for the provision of the necessary support to both internal and external
auditors and ensure provision of timely and satisfactory responses to all
auditors’ queries and / or comments.
- Offer
technical support and advice on all administrative issues to ensure that
systems are developed and maintained in the organization. - Design
and present for approval administrative policies; regulations, procedures
and systems for effective management and regularly update existing policy
documents. - Provide
direct supervision and management oversight of a team of administrative
specialist staff working in the areas of human resources, facilities
maintenance, property management, fleet management and other logistics,
and procurement. - Contribute
to the business planning processes
Qualifications,
Skills & Experience:
- Minimum
Academic Qualifications;
B.Com/BBA (Accounting/ Finance) - Desirable
Qualifications, Full professional qualifications in ACCA, CPA, CIMA, ICSA.
- Added
desirable qualification; MBA, MSC/Accounting/Finance/ Management from a
recognized university. - At
least 10 years working experience, five of which should have been at
senior management level as a Chief Accountant, Financial Controller or
Operations Manager in an NGO environment. - Proven
knowledge of donor financial accounting procedures and clear understanding
of Government of Uganda accounting requirements. - Knowledge
of computer application and conversant in word processing, spreadsheet and
at least two accounting packages. - Track
record of management of a big work force and supervision of personnel of
different professional backgrounds, and working with Local government
How
to apply:
Interested candidates
should send a current detailed CV, application letter, copies of testimonials
and certificates; and 3 references with telephone contact.
Protecting Families against HIV/AIDS (PREFA), Plot 71 Lithuli Avanue Bugolobi,
P.O Box 25769, Kampala, Uganda
not later than Friday, 25th January,
2013. Only short-listed candidates will be contacted.
For
More Ugandan Jobs, Please Visit http://ugandanjobline.blogspot.com
or find us on our facebook page https://www.facebook.com/UgandanJobline