NGO Jobs – Finance & Administration – Manager at Protecting Families against HIV/AIDS (PREFA)

Job
Title:
Finance & Administration –
Manager

Reports
to:
Executive Director
Supervises: Accountants, Administrator
Location: Kampala – Head Office

About
PREFA:

Protecting Families against
HIV/AIDS (PREFA) is an indigenous Non-Governmental Organization (NGO) that was
formed to contribute to Uganda’s efforts in enhancing access to quality HIV/
AIDS prevention, care, treatment, and support services to families with a
historical focus on Prevention of Mother-to-Child Transmission (PMTCT).

Job
Summary:
The Finance and
Administration Manager is responsible for the overall financial and
administrative management ensuring effective functioning of financial and
administrative systems that support PREFA’s program and activities. He/she will
monitor and review PREFA’s financial resource management and utilization;
ensure formulation and review of administrative policies and procedures; and
financial reporting.

Key
Duties & Responsibilities:

Key Responsibilities
Financial:

  • Facilitate
    and coordinate development and maintenance of a sound financial management
    system for the organization.
  • Ensure
    effective management and total adherence to the financial system by all
    finance and accounts personnel, and users of financial resources.
  • Forecast
    financial requirements and coordinate the preparation and timely
    submission of long-term, annual and ad hoc budgets.
  • Periodically
    review the financial records for accuracy and effectiveness of the
    financial management system ensuring continual up-dating of the internal
    control systems.
  • Monitor
    and oversee financial transactions to ensure that they are in accordance
    with PREFA’s financial policies and regulations, agreements with the
    donors, and the International standards.
  • Ensure
    timely compilation, submission / dispatch of statutory financial returns
    and the derivative management reports to key stakeholders.
  • Arrange
    for the provision of the necessary support to both internal and external
    auditors and ensure provision of timely and satisfactory responses to all
    auditors’ queries and / or comments.

Administrative:

  • Offer
    technical support and advice on all administrative issues to ensure that
    systems are developed and maintained in the organization.
  • Design
    and present for approval administrative policies; regulations, procedures
    and systems for effective management and regularly update existing policy
    documents.
  • Provide
    direct supervision and management oversight of a team of administrative
    specialist staff working in the areas of human resources, facilities
    maintenance, property management, fleet management and other logistics,
    and procurement.
  • Contribute
    to the business planning processes

Qualifications,
Skills & Experience:

  • Minimum
    Academic Qualifications;

    B.Com/BBA (Accounting/ Finance)
  • Desirable
    Qualifications, Full professional qualifications in ACCA, CPA, CIMA, ICSA.
  • Added
    desirable qualification; MBA, MSC/Accounting/Finance/ Management from a
    recognized university.
  • At
    least 10 years working experience, five of which should have been at
    senior management level as a Chief Accountant, Financial Controller or
    Operations Manager in an NGO environment.
  • Proven
    knowledge of donor financial accounting procedures and clear understanding
    of Government of Uganda accounting requirements.
  • Knowledge
    of computer application and conversant in word processing, spreadsheet and
    at least two accounting packages.
  • Track
    record of management of a big work force and supervision of personnel of
    different professional backgrounds, and working with Local government

How
to apply:

Interested candidates
should send a current detailed CV, application letter, copies of testimonials
and certificates; and 3 references with telephone contact.

The Executive Director,
Protecting Families against HIV/AIDS (PREFA), Plot 71 Lithuli Avanue Bugolobi,
P.O Box 25769, Kampala, Uganda

Applications should reach
not later than Friday, 25th January,
2013.
Only short-listed candidates will be contacted.

 
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