About ACF:
Action Against Hunger (ACF) is an international humanitarian NGO. For over thirty years it has been implementing Food Security and Livelihoods, Nutrition, Water, Sanitation and Hygiene programs in Lira, Apac, Oyam, Otuke, Gulu, Kaabong, Napak and Moroto Districts.
Job Summary: The Capital Purchasing Officer is responsible for the chain supply within ACF Uganda, and mainly receiving the orders from bases and processing the procurements at capital level, respecting all ACF procurement procedures.
The Capital purchaser coordinates with Food Security / WASH / Nutrition
teams to facilitate all procurement and give them a feedback and share information on status of their orders or items and services purchased and delivered.
teams to facilitate all procurement and give them a feedback and share information on status of their orders or items and services purchased and delivered.
Key Duties & Responsibilities Include:
- Receive all the PRs coming from the bases or the departments
- Organize the delivery of the items by ensuring the Delivery Note is filled as required and update the Procurement Follow up and Stock Following and respecting ACF procurement procedures according to thresholds and standards.
- Dispatching of quotation requests and gather price quotations for items to be purchased as required. To ensure contracts are signed by the right suppliers for all purchases requiring a Negotiated Procedure.
- Prioritizing the procurement of all duly approved current and pending orders in a timely fashion.
- Ensure that items are processed in the best possible time with the most acceptable condition of payment
- Produce the report of all orders processed and pending on a monthly basis
- Cross-check Delivery note references, number for each item delivered versus the Supplier Purchase order content and report any abnormality.
- To maintain the procurement files with all documentation and reference numbers as required by ACF standards and donor files (Supplier Purchase orders, Regional /Headquarter Order, Price list and catalogue) and update the Contract Follow Up.
- To communicate with the logistic team in the bases and/or program teams to ensure a smooth procurement and delivery process
- Organize the payment of these suppliers
- Respect ACF stock management procedures (records, filling and identification): Ensure proper identification of all arrival/released material (quantity, quality, description, and delivery date and delivery condition).
- Respect ACF physical stock management requirements (organization, cleaning, ventilation)
- Ensure safe preparation and loading of cargo on to transportation vehicles.
- Conduct monthly inventory of stock and ensure that stock cards are created, up-to-date, and accurate.
- Compile monthly inventory/stock report for the Capital Logistician.
Qualifications, Skills & Experience:
- University degree in Logistics/Procurement or related area
- One year relevant experience with an International NGO
- Good English writing and oral communication skills;
- Good knowledge of Word and Excel;
- Good team spirit and high sense of initiative;
- Patience, flexibility, adaptability, ingenuity, and creativity;
- Able to set own deadlines and meet them.
- Good communications, teamwork spirit, transport skill.
- Ability to communicate and perform within an international and multicultural team..
How to Apply:
Applications should include a cover letter, CV with at least three referees, copies of academic certificates and a daytime telephone contract. For email applications please note that attached documents should not be larger than 3 MB. Any larger email will not be considered.
Address your email application to: [email protected] OR [email protected] mentioning Capital Purchasing Officer in the subject line.
Address your hard copy application to the Base Administrator in ACF bases in Uganda – Gulu, Lira, Kampala, Moroto, or Kaabong.
NB: Please note that only shortlisted candidates will be contacted.
NB: Please note that only shortlisted candidates will be contacted.
Deadline: 10th December, 2012
Action Against Hunger is an Equal Opportunity Employer.
For More Ugandan Jobs, Please Visit http://ugandanjobline.blogspot.com or find us on our facebook page https://www.facebook.com/UgandanJobline