NGO Health Jobs – Laboratory Procurement Officer at Management Sciences for Health (MSH)

Location: Kampala, Uganda
About MSH:
Management Sciences for Health (MSH) is an international non-profit, public health organisation with headquarters in USA, whose purpose is to strengthen health programs worldwide. MSH Uganda is currently running a number of USAID and other donor funded projects including SURE (Securing Ugandans’ Right to Essential Medicines) and Supply Chain Management System (SCMS).
The SURE Program will ensure that the population of Uganda has access to adequate quantities of good quality essential medicines and health supplies (EMHS) by strengthening the national essential medicines and health commodities supply system.
SCMS is implemented by The Partnership for Supply Chain Management (PFSCM) contract for USAID as part of the President’s Emergency Plan for AIDS Relief. SCMS strengthens or establishes secure, reliable, cost-effective, and sustainable supply chains capable of meeting the care and treatment needs of people living with and affected by HIV and AIDS. In coordination with in-country and international partners, SCMS assists programs to enhance their supply-chain capacity; ensure that accurate supply-chain information is collected, shared, and used; and provides quality, affordable, health care products to those who need them.
In Uganda the SCMS project is managed by Management Sciences for Health (MSH). MSH now invites applications from suitably qualified candidates for the positions of Laboratory Procurement Officer (SCMS) and Monitoring and Evaluation Specialist SURE Program.
Job Summary:The Laboratory Procurement Officer will provide laboratory and logistics expertise and guidance to support local and international SCMS procurement of USAID/PEPFAR funded lab equipment, supplies and consumables. S/he shall primarily be responsible for the forecasting, supply plan updating and monitoring, and development of specifications for HIV/AIDS related lab commodities.
The Officer will assist the SCMS Senior Procurement Advisor (SPA) with communication and reporting to the USAID/Uganda Mission and the SCMS Program Management Office (PMO), and with collaboration with the Securing Ugandans’ Right to Essential Medicines (SURE) Program. Under supervision from the SPA, s/he will contribute to SCMS in-country clients, PEPFAR and the USAID mission understands of the status of lab requirements and orders.
Key Duties & Responsibilities:
·         Conduct regular reviews of quantification of requirements to ensure conformity of the client supply plans with national targets and capacities, using available tools (Quantimed, Lab Quantification Tool, ProQ, etc.).
·         With the Senior Procurement Advisor’s guidance, meet regularly with USAID, DoD and MUWRP clients to discuss current orders, upcoming deliveries and immediate future needs and to discuss implications of procurement and delivery plans.
·         Assist the Ministry of Health Central Public Health Laboratory (CPHL) and Quantification and Procurement Planning Unit (QPPU) to develop and update national forecasts and supply plans of HIV/AIDS-lab related commodities and estimate the cost of required commodities and any financing gaps.
·         Track in-coming shipments of lab commodities procured by SCMS, alerting the SPA of any delays, reviewing completeness and accuracy of shipping and Point of Delivery (POD) documentation, and confirming arrival of the right quantity and quality of delivered SCMS consignments.
·         Using CRM and Orion (web-based SCMS shipment and financial tracking software) enter Price Requests, track price quotations & orders for lab commodities.
·         Work with PMO based Procurement Specialists to ensure execution of commodity procurement by SCMS; this includes monitoring costs and lead time.
·         Maintain auditable records for all locally procured laboratory items, including approved supply plans and supporting documentation: PRs, PQs, bid evaluations
with memorandum of negotiation, purchase orders, invoices, quality assurance documentation, and proof of delivery.
·         Analyze the current laboratory protocols, standard equipment and supplies list to ensure country-appropriate specifications for lab orders by SCMS.
·         Assess, document and support appropriate management of USG-donated laboratory commodities of recipient lab facilities
·         Assist, in collaboration with the SURE project and CDC, in providing technical support around procurement, market intelligence, and technical considerations for Lab equipment and commodity procurement.
Qualifications, Skills & Experience:
        i.            Degree in Laboratory Sciences with relevant experience in HIV AIDS preferred,
     ii.            At least 3 years of work experience in lab commodities management, or advanced Degree in laboratory technology, Microbiology, Biochemistry, Hematology or related field with 3 or more years of related experience,
   iii.            Experience in managing lab commodities, including supply planning, quantification, and/or forecasting,
    iv.            Professional experience in procurement of equipment and consumables. Experience with procuring medicines, medical equipment, laboratory reagents and consumables strongly preferred,
      v.            Experience with FAR and AIDAR regulations that govern USAID-funded procurement preferred,
    vi.            Knowledge and comprehensive understanding of Uganda’s public health sector and working experience in Uganda preferred,
 vii.            Fluency in spoken English and ability to write lucid reports and documents in English is required,
viii.            Strong organizational skills and ability to work in a team-oriented,
    ix.            Excellent interpersonal skills, sound judgment, communication skills, and ability to identify and resolve operational constraints,
      x.            Knowledge of appropriate methods for data analysis and reporting,
    xi.            Demonstrated computer skills, Microsoft Office (Excel and Word) mandatory.
 xii.            Experience with quantification applications a plus,
xiii.            Ability to handle multiple tasks simultaneously, set priorities, and work independently,
xiv.            Willingness to travel as required.
How to Apply:
Please note that the Laboratory Procurement Officer is a local position and therefore does attract international allowances
All applications should be addressed to:
The Human Resources Partner – MSH, Plot 15 Princess Ann
Drive Bugolobi, P O Box 71419, Kampala Email:  HRUG@  
Deadline: November 30, 2012 at 12.00pm. We thank all applicants for their interest, but can only acknowledge shortlisted candidates.
Deadline: 23rd November, 2012
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