Job Title: Departmental Secretary
Job Ref: NEMA/ADV/EXT/04/2012
Reports to: Director, District Support Coordination & Public Education
Salary Scale: E6
Reports to: Director, District Support Coordination & Public Education
Salary Scale: E6
Job Purpose: Provide secretarial, clerical and administrative support and ensure that the services are provided in an effective and efficient manner to achieve the goals of the Department
Key Duties and Responsibilities
i. Taking dictations using shorthand and transcribing to ensure that spelling, punctuation and format are correct.
ii. Preparing correspondence for the Director and other staff signature, checking enclosures and addresses.
iii. Arranging appointments and maintaining Director’s calendar, receiving visitors and
answering queries wit discretion.
answering queries wit discretion.
iv. Arranging meetings and receptions given by the Director.
v. Receiving, screening, logging and routing departmental correspondence, attaching
necessary background information and monitoring follow up system.
necessary background information and monitoring follow up system.
vi. Drafting substantive correspondence on routine matters.
vii. Requisitioning and distributing stationery to departmental staff.]
viii. Carry out any other duties assigned by Management.
Qualifications, Skills & Experience:
· A Degree in Secretarial Studies/ Office Management and a previous Diploma in Secretarial and Office Management would be advantageous.
Experience: At least 5 years post qualification experience as a Personal Secretary in a busy office.
How to Apply;
Remuneration for all the above positions is attractive. Applicants should submit applications in their own handwriting and deliver them by hand OR through post and enclose copies of certificates/testimonials and detailed curriculum vitae indicating 3 referees addressed to:-
Remuneration for all the above positions is attractive. Applicants should submit applications in their own handwriting and deliver them by hand OR through post and enclose copies of certificates/testimonials and detailed curriculum vitae indicating 3 referees addressed to:-
The Executive Director
National Environment Management Authority (NEMA)
NEMA House, Plot 17/19/21 Jinja Road
P.O.Box 22255
KAMPALA.
National Environment Management Authority (NEMA)
NEMA House, Plot 17/19/21 Jinja Road
P.O.Box 22255
KAMPALA.
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