Reports to: Director Human Resource & Administration.
Salary scale: UAC4.
Duties and Responsibilities
- To manage the filing and storage of personnel files and other HR related correspondences.
- To handle the administrative requirements for the repair and maintenance of office equipment.
- To ensure all UAC property and equipment is labeled and an updated Fixed Assets register is maintained.
- To prepare and disseminate routine correspondences to staff and officers as required.
- To organize meetings and take minutes for the different meetings.
- To receive and ensure proper custody of goods
- To issue Goods Received Notes (CRN)
- To issue items from the store against authorized requisitions and update all stock cards.
- To carry out regular stock taking and raise stores requisition for replenishment.
Qualifications, Skills and Experience:
- A Bachelors Degree in Business Administration or Secretarial Studies or Office Management or any other related field
- A Diploma in Stores Management is an added advantage
- Three (3) years’ experience in a similar role
All applicants should possess the following skills;
- Good Interpersonal Relations – recognizing the “people” aspect of issues and the need for positive relationships, producing good results through interaction with others
- Good Communication Skills
- Strong organizational and planning skills
- Personal Work Ethic – setting high standards for oneself, maintaining social, ethical, and organizational norms in job-related activities
- Good Analytical Skills
- Flexibility/Adaptability – readily adapting to changing requirements, maintaining effectiveness in varying circumstances
- Team Skills – being able to work collaboratively with others in a participatory management environment
- Self-Initiative – being able to take action, solve problems and resolve difficult situations independently
- Proficiency in computer applications and databases
- Integrity
How to Apply:
Please send your application letter, clearly labeled on the envelope with positions applied for attaching copies of your academic and professional certificates/ testimonials and your CV with a daytime contact and names of 3 referees to the address below:
THE Director General, Uganda AIDS Commission, Plot 1-3 Salim Bay Road, Ntinda. P.O. Box 10779, Kampala, UGANDA
The closing date for receiving applications is Friday 28th September 2012. Only shortlisted candidates will be contacted.