Job Title: Administrative Assistant
Scale: CU8
Reports to: Director, Uganda Studies Program (USP)
Division: Academic Affairs
Duty Station: Mukono
Scale: CU8
Reports to: Director, Uganda Studies Program (USP)
Division: Academic Affairs
Duty Station: Mukono
Qualifications and experience
· At least a Second Class Upper Bachelor’s degree
· At least two (2) years work experience in any of the following:-
a. Experiential education;
b. Cross-cultural settings;
c. Higher education.
a. Experiential education;
b. Cross-cultural settings;
c. Higher education.
· Committed Christian
· Excellent command of the English language both oral and written
· Proficient in the use of Microsoft packages
· Residing in Mukono or nearby towns would be an added advantage
Main duties and Responsibilities
· Oversee and carry out various day to day departmental administrative functions
· Perform regular secretarial studies for the department: answer phone calls, type correspondence, order office supplies, maintain the office appointment calendar, screen incoming mail, arrange departmental meetings, photocopying etc.
· Coordinate, initiate, prepare, and monitor various administrative/ operations forms and ensuring timely completion of documents by other departments or university students and faculty staff.
· Organize and maintain various departmental files and records.
Develop and maintain various logs and other manual record-keeping systems related to assigned functions.
Develop and maintain various logs and other manual record-keeping systems related to assigned functions.
· Perform basic liaison functions with students, staff members or other departments: explain policies and procedure, answer various questions related to the office/department, handle special requests or problems, and routing them to the supervisor as appropriate.
· Perform other specialized or technical administrative tasks related to the department’s primary function.
· Confer regularly with immediate supervisor, other department/University personnel and or individuals outside the University to plan and coordinate activities, exchange information and resolve problems.
· Ensure proper registration of USP students into the UCU system.
· Coordinate logistics for USP departmental courses including attendance sheets, reading reports by students and meeting with class representatives.
· Assist on USP travel, taking responsibilities as delegated by trip leader.
Assist with practicum placements and coordination with practicum sites as delegated by the USP coordinators.
Assist with practicum placements and coordination with practicum sites as delegated by the USP coordinators.
· Perform other official duties as may be assigned by the supervisor.
How to Apply:
Send an application letter clearly demonstrating suitability together with an updated Curriculum Vitae and three references. Attach copies of academic and professional certificates and transcripts
Send an application letter clearly demonstrating suitability together with an updated Curriculum Vitae and three references. Attach copies of academic and professional certificates and transcripts
To:
The Director of Human Resource & Administration
Uganda Christian University
Pilkington Building
P. O. Box 4, Mukono, Uganda
Tel: 031 235 0800
Email:
Deadline: 5:00p.m. Friday, 3rd August 2012
Only short listed candidates will be contacted
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