Jobs in Uganda at Maxwell Stamp PLC – Senior Administrative and Liaison Officer

The Ministry of Gender, Labour and Social Development (MGLSD), with sup­port from the UK Department for International Development and Irish Aid, is implementing the Expanding Social Protection (ESP) Programme in Uganda. The ESP Programme is a five year programme within MGLSD which was launched in 2010 and is coordinated by the Social Protection Secretariat. It in­cludes a pilot cash transfer scheme, (SAGE) providing regular cash transfers to older persons and vulnerable families living in chronic poverty in 14 pilot districts, reaching 15% of households in target districts. Our Client, Maxwell Stamp PLC has been providing technical support to MGLSD to implement the ESP Programme. 
Maxwell Stamp PLC is now seek­ing to fill two key positions in the Social Protection Secretariat on a fulltime basis up until February 2015.
The Senior Administrative and Liaison Officer will support The Head of the Secretariat (HoS). The HoS is responsible for the day to day management of the Secretariat and ESP Programme and is responsible to the Permanent Secretary, MGLSD. The HoS is also responsible for ESP interface with all Government MDAs, development and all other partners and stakeholders of the Programme.
General Functions:
·         Under the direct supervision of the Head of the Social Protection Secretariat (HoS) the successful candidate will serve as a key liaison between the Expanding Social Protection Programme and the Senior Management of the MGLSD, supporting administrative and financial processes between the two. He or she will be responsible for:
·         Ensuring effective and efficient functioning of the HoS office by maintaining the calendar, contacts with high-ranking visitors, arranging the Programme Steering Committee meeting and other meetings, taking and circulating minutes for these meetings.
·         Maintaining rosters of high-level and relevant partners, their contacts and cultivating good working relations with such good offices.
·         Liaision with the Communication Manager to produce responses, explanations, etc as required by the HoS office.
·         Preparing and following up requests, minor procurements, contracts and other formal administrative requirements for in accordance with GoU procedures.
·         Originating regular official communications between the ESP and the wider GoU.
·         Ensuring meticulous record keeping and maintenance of all relevant cor respondence and files, including directives and formal correspondence
·         Originating and maintaining requisitions and expenditures in accordance with the Government of Uganda (GoU) guidelines and ensuring timely accountability of funds.
Qualifications, Skills & Experience:
·         Minimum of 6 years of relevant experience.
·         Bachelor’s Degree and/or relevant experience.
·         Must have excellent interpersonal & communication skills, a team player, self-driven and ready to work under tight datelines
·         Experience of working with GoU administrative, financial and procurement systems, working within complex institutional systems and procedures.
·         Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds and in stressful conditions.
·         Fluent in written and spoken English.
·         Excellent skills in all Microsoft Office software packages
·         Experience of having worked on a donor-funded project would be an advantage
How to Apply
All interested persons with relevant qualifications and experience should send their applications by email to: alex@hrlinkconsult.com by 30th July 2012.
Applications should consist of a cover letter stating the reason for applying, Curriculum Vitae, copies of relevant qualifications and 3 work related references. Please mark clearly in the subject area ”Administrative and Liaison Officer”. Only shortlisted candidates will be contacted. Any form of canvassing will lead to automatic disqualification
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