Jobs at THETA Uganda – Administration Officer

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THETA is a registered Ugandan non-governmental organization dedicated to improving the health of Ugandans by promoting collaboration between the Traditional and Biomedical Health Systems. THETA’s focus is to build and support long term in-depth relationships between traditional and formal health care systems and operates closely with the district leadership to implements activities through the existing community structures and net works. THETA is an equal opportunities organization and is seeking for qualified, self motivated and competent individuals to fill the following positions
Reports to: Finance and Administration Manager
Duties & Responsibilities
1.      Human Resource management
·         Assist in the development, review and implementation of THETA HR policies.
·         Manage the staff insurance and medical schemes, coordinate the periodic insurance renewal process to ensure the ease of access to the benefits by staff.
·         Manage a result oriented staff performance system for individuals and departments to ensure achievement of organisational objectives.
·         Coordinate the THETA staff training and capacity building programmes
·         Advise management on pay and other remuneration issues, including organization’s salary scale reviews, promotions and benefits.
2.     Administration
·         Propose administration goals, activities and monitor budgets in relation to the overall THETA work plan and budget.
·         Ensure the proper management of utilities and ensure the timely settlement of the related bills.
·         Oversee office establishment and manage office layout, rental agreements as well as ensuring proper maintenance and cleanness of the Office premises as well as the management of stores.
·         Responsible for marketing the facilities for rental purposes (Conference hall, Office space etc)
·         Supervise all office security in terms of ensuring all entrances to THETA premises have functional and proper locking systems.
3.     Procurement
·         Design / review the relevant procurement documents as define by the THETA procurement manual.
·         Advise user departments and procurement committee on procurement processes and procedures.
·         Coordinate with user departments to develop quarterly and annual procurement plans and consolidate them into the THETA wide quarterly and annual procurement plans.
·         Timely solicit for goods, services and works required for office/ field use as requested by contracts committee.
·         Prepare organisational Procurement reports and act as Secretary to the procurement committee.
4.     Logistics, stores and vehicle management
·         Develop and continuously update the fixed asset register, ensure that all organizational assets are adequately insured at all times and are maintained in good repair, safe and secure.
·         Supervise the management of the THETA vehicle fleet, ensure timely vehicle repairs and servicing, ensure optimal utilization of fuel and produce vehicle maintenance and fuel efficiency reports.
5.     Staff Management
·         Supervise and evaluate performance of all directly reporting staff and provide periodic feedback to Head of Department on their performance.
·         Any other duty as assigned by your supervisor.
Qualifications, Skills & Experience:
·         Bachelor of Business Administration, Bachelor of Arts (SS), Bachelor of Arts in Dev’t Studies or Humanities and any other related study disciplines
·         Post graduate qualification in any field of management (HR, procurement, transport and logistics) is essential
·         Required skills
·         Excellent report writing skills,
·         Excellent use of Microsoft word and Exel, team building skills,
·         NGO working experience desirable.
Terms of reference: Contract
How to Apply
Interested candidates should send their CM, a cover letter with copies of academic certificates, indicating 3 professional referees and their contacts by Friday 27th July 2012, 5:00PM, to: Executive Director, THETA Uganda, Plot 724/5 Mawanda Road – Kamwokya, P.O Box 21175, Kampala, Email: applications@thetaug.org  Note: Please indicate Job title as subject of the email.
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