Job Title: Administrative Assistant (Female) Organisation: Cads Ventures Ltd Duty Station: …
Administrative Assistant Job Opportunity at Bioversity International Uganda
Position: Administrative Assistant
Location: Uganda
Bioversity International undertakes, encourages and supports research and other activities aimed at improving the well being of present | and future generations of people by enhancing conservation and the deployment of agricultural biodiversity on farms and in forests, with | special emphasis on the needs of developing countries. The organization is active in over 100 countries worldwide, and has more than | 300 staff working from some 20 country offices. It is one of 15 centres supported by the Consultative Group on International Agricultural Research (CGIAR).
For further information on Bioversity International, consult the Web page at http://www.bioversityinternational.org
On behalf of the Smallholder Pigs Value Chain Develop (SPVC) Project, Bioversity is seeking for qualified candidates for the following position:
Administrative Assistant
Duties & Responsibilities
Under the supervision of a SPVC Project Coordinator and based at the Bioversity Kampala Office, the Administrative Assistant is expected to carry out the following duties:
· Keeping records of expenditures and payments, contrasting those to the amounts budgeted;
· Liaising with internal and external agencies to prepare requests for quarterly expenses and request for transfer of funds;
· Taking on project specific roles such as verification of field expenses on projects, preparing payment requests;
· Preparing SPVC project Purchase Orders for office supplies and equipment and oversee distribution;
· Coordinating local and international travel for the SPVC project staff, students, consultants, and visitors by:
o preparing the TAs and ensuring that the correct per diem rates have been included,
o preparing and paying any travel advance required
o organizing for airport transfers
o organizing for accommodation
o organizing for ticket reimbursement when required
o preparation of travel expense reports
· Maintaining efficient filing systems (electronic and hard copy);
· Receiving, screening, logging, routing and attending phone calls;
· Drafting routine correspondence;
· Prepare financial reports and facilitate audit preparations;
· Supervise the driver/messenger;
· Organizing SPVC project staff meetings and seminars;
· Assisting in organizing SPVC project workshops (travel, accommodation and food of workshop participants, arrange for meeting rooms and audiovisual equipment, workshop materials, transport, etc.);
· Performing other duties related to the SPVC project activities that may be assigned by the Project leader.
Essential qualifications and Competencies:
· Secondary school education supplemented by office training.
· At least 3 years working experience in a similar role preferably with an international organization, NGO or large businesses.
· Excellent working knowledge of Microsoft Office (Outlook, Word, Excel, Access, PowerPoint).
· Sound knowledge of standard office procedures.
· Strong interpersonal, communications and teamwork skills; courtesy, tact and the ability to establish and maintain effective working relationships with people of cultural and national backgrounds.
· Well developed skills in personal organization, priority setting, problem ‘solving and accuracy.
· Excellent English Language Skills, both verbally and in writing, and in Luganda as well;
How to Apply
Terms and conditions: Bioversity offers a competitive compensation and benefits package. The contract will be for one year but may be renewable.
Application deadline: 10th August 2012.
Applications addressed to the Regional Coordinator, a cover letter, curriculum vitae and.the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience should be emailed to:
S.Lwasa2@cgiar.org ; copied to D.Pezo@cgiar.org .Application deadline: 10th August 2012.
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