Job Title: Administrative Assistant
Scale: CU8
Reports to: Coordinator of Admissions & Student Records
Division: Academic Affairs
Duty Station: Mukono
Scale: CU8
Reports to: Coordinator of Admissions & Student Records
Division: Academic Affairs
Duty Station: Mukono
Purpose of the Job: Responsible for the office work flow, appointments and correspondences.
Qualifications and experience
· A bachelor’s degree in Secretarial Studies (Second class Upper and above)
· At least three (3) years working experience
· Good computer proficiency
· Committed Christian
· Should not be above 32 years old
Additional Competencies
· Excellent interpersonal and communication skills
· Ability to work under pressure and to meet strict deadlines
· Ability to work independently on own initiative.
Main duties and Responsibilities
· Ensures proper flow of information between the office and other departments
· Coordinates office activities and committee meetings.
· Types minutes from meetings, routine correspondences and reports.
· Provides other secretarial services.
· Schedules appointments and meeting rooms.
· Schedules travels for office and visitors.
· Maintains proper records of incoming and outgoing mail.
· Receives and directs visitors.
· Answers telephone calls and relays messages.
· Responsible for the office management, cleanliness and maintenance.
· Responsible for the security of office equipment.
· Performs any other duties as assigned by the supervisor.
Working Conditions:
Usual office conditions, occasional evening and weekend work needed.
Usual office conditions, occasional evening and weekend work needed.
How to Apply:
Send an application letter clearly demonstrating suitability together with an updated Curriculum Vitae and three references.
Attach copies of academic and professional certificates and transcripts
Send an application letter clearly demonstrating suitability together with an updated Curriculum Vitae and three references.
Attach copies of academic and professional certificates and transcripts
To:
The Director of Human Resource & Administration
Uganda Christian University
Pilkington Building
P. O. Box 4, Mukono, Uganda
Tel: 031 235 0800
Email:
Deadline: 5:00p.m. Friday, 3rd August 2012
Only short listed candidates will be contacted
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