Administrative Assistant Job at Uganda Christian University

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Job Title: Administrative Assistant
Scale: CU8
Reports to: Coordinator of Admissions & Student Records
Division: Academic Affairs
Duty Station: Mukono

Purpose of the Job: Responsible for the office work flow, appointments and correspondences.

Qualifications and experience

·         A bachelor’s degree in Secretarial Studies (Second class Upper and above)
·         At least three (3) years working experience
·         Good computer proficiency
·         Committed Christian
·         Should not be above 32 years old
Additional Competencies
·         Excellent interpersonal and communication skills
·         Ability to work under pressure and to meet strict deadlines
·         Ability to work independently on own initiative.
Main duties and Responsibilities
·         Ensures proper flow of information between the office and other departments
·         Coordinates office activities and committee meetings.
·         Types minutes from meetings, routine correspondences and reports.
·         Provides other secretarial services.
·         Schedules appointments and meeting rooms.
·         Schedules travels for office and visitors.
·         Maintains proper records of incoming and outgoing mail.
·         Receives and directs visitors.
·         Answers telephone calls and relays messages.
·         Responsible for the office management, cleanliness and maintenance.
·         Responsible for the security of office equipment.
·         Performs any other duties as assigned by the supervisor.
Working Conditions:
Usual office conditions, occasional evening and weekend work needed.
How to Apply:
Send an application letter clearly demonstrating suitability together with an updated Curriculum Vitae and three references.
Attach copies of academic and professional certificates and transcripts

To:
The Director of Human Resource & Administration
Uganda Christian University
Pilkington Building
P. O. Box 4, Mukono, Uganda
Tel: 031 235 0800
Email: akatabaazi@ucu.ac.ug

Deadline: 5:00p.m. Friday, 3rd August 2012
Only short listed candidates will be contacted

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