Administration Assistant (E T Temporary) Job at World Bank in Uganda

Job #                                        121651Job Title:                                 E T Temporary
Job Family:                             Administration
Location:                                 Kampala, Uganda
Appointment:                         Local Hire
Closing Date:                          English [Essential]

Background / General description
The World Bank Country Office in Kampala, Uganda has an opening for a Extended Term Temporary appointment as an Administration Assistant level ET2. This is a one year contract with possible extension for a final one year as an ETT depending on sustained good performance and continued funding.

Duties and Accountabilities
·         Draft consultants’ appointment contracts;
·         Follow up clearance of shipments for the country office;
·         Carry out physical inventory verification, recording and reconciliation, including ensuring that all assets are identifiable and are appearing in SAP Inventory;
·         Participate in asset disposal activities;
·         Ensure that office equipment and furniture are maintained in serviceable condition;
·         Follow up maintenance of office/residences’ equipment and systems by the selected service providers;
·         Ensure that service providers’ maintenance contracts are valid and up to date;
·         Prepare and verification of purchase analyses and manual purchase orders;
·         Provide logistical support to internationally recruited staff once relocated to the country office; Maintenance of office suppliers and consumables database;
·         Custody of petty cash and issuance;  
·         Provide and carry out the full range office support work including but not limited to processing visas, maintenance of office security updates and as well as providing administrative support to the technical teams.
·         Solve non-routine problems creatively and resourcefully, and assist in the preparation and logistical planning of various events;
·         Maintain up-to-date work unit files (both paper and electronically).
·         Any other duties as assigned from time to time
Selection Criteria
·         A Minimum of College Diploma in Business Administration or Secretarial Studies or Office Management, preferably a University degree, plus a minimum of two years experience in a busy office environment.
·         Proficient English skills (verbal and written), including ability to draft correspondence and edit materials using advanced functions of standard computer applications.
·         Ability to function effectively in multi-disciplinary teams within a matrix management environment.
·         Ability to follow through on team priorities in the absence of the supervisor, and respond to client requests.
·         Demonstrated interpersonal skills, initiative, resourcefulness, effective time management, organizational skills and ability to handle confidential information
·         Experience in maintenance of office facilities in a busy working environment.
·         The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply.
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