Procurement and Supply Chain Manager Job at Linksoft in Uganda

Job Title: Procurement and Supply Chain Manager

Our Client Linksoft is a company that deals with infrastructure maintenance, civil works and other technical activities and is seeking to recruit a result driven and motivated individual for the vacancy above;

Directly reports to: Head of Support
Job profile: Directs and oversees the organization’s contracting, procurement, material control and logistics functions to ensure supply of goods or the provision of services is carried out timely, effectively and in accordance with established company policies and procedures. Continuously improve programs, processes, and relationships.

Duties and Responsibilities:

1. Procurement

·         Implement procurement strategy and policies.
·         Forecast procurement needs.
·         Create and implement KPI’s.
·         Continually develop expertise to support growth for new projects.
·         Training purchasing Clerks and Salesmen in the department.
·         Monitor macro trends in supplier and contract base and implement plans to react.
·         Build and develop relationships with key suppliers and customers.
·         Identify and develop training opportunities.
·         Order materials and services as per negotiated and appropriately approved.
·         Review quotations.
·         Prepare purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.
·         Maintain procurement files.
·         Track Purchasing activity and measurements.
·         Discuss defective or unacceptable new goods or services with users, vendors and others to determine cause of problem and take corrective and preventative action.
·         Ensure supplier compliance with site and company requirements for safety.
·         Manage vendor relationships and assist in building effective partnerships.
·         Assist department in developing and implementing purchasing strategies for products.
·         Taking over an existing project of customized and private label food products.
·         Responsible for planning, developing and buying materials, parts, supplies and equipments in a timely and cost effective way; timely manner while maintaining appropriate quality standards and specifications.
·         Help to lower the cost and secure agreements.
·         Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.
2. Fleet
·         Maintain record of control, receipt, transfer, replenishment, and issue for spare parts.
·         Prepare requests for spare parts.
·         Maintain document register on parts requested or due in.
·         Enters repair parts and labor in computer to vehicle record file
·         Conducts reconciliation of out stand0ing supply action and initiates follow up action as necessary.
·         Ensure the tools and equipments are inventoried.
·         Maintain electronic data and extracts information for reports as required.
·         Edits requests from mechanics and ensures make, model serial number year are posted on each requisition
·         Prepare monthly preventive and corrective maintenance schedules, include remote site equipment
·         Prepare daily, weekly, monthly and annually reports and submit to direct manager.
·         Hiring and monitoring fleet use and taking action to optimize fleet effectiveness.
·         Performs technical specification reviews for proposed new vehicles.
·         Provides advice with respect to vehicle and equipment modifications and usage.
·         Undertakes periodic reviews of fleet database to ensure relevancy to current and forecasted needs and configurations.
·         Monitors vehicle usage and coordinates rotations to ensure optimum use of limited Force vehicle assets against defines needs.
3. Stores
·         Recruit, hire, train, evaluate and counsel store employees.
·         Schedule, organize and direct assignments.
·         Ensure interior and exterior of store is maintained to company standards.
·         Encourage store employees to take ownership for their performance and career development plans; follow up on a regular basis.
·         Provide exceptional customer service and ensure the employees also provide the same level of service.
·         Communicate, execute, and manage marketing and merchandising programs.
·         Conduct regular store meetings.
·         Maintain adequate store supplies.
·         Execute and monitor loss prevention and shrink programs.
·         Management of all store operational issues, to include store housekeeping, store administrative duties, physical inventories, price changes, etc.
·         Successful candidates should be able to cite significant achievements, demonstrating their ability to handle all aspects of retail operational and merchandising management issues, from the delivery of stock to the store to the final destination
·         Ensure all orders are properly documented and released for pick-up.
Skills and Abilities
·         Experience in the usage of computers and standard office software packages and knowledge of information management systems
·         Good supervisory, interpersonal and communication skills
·         Ability to interact effectively with various stakeholders
·         Ability to work under pressure and meet deadlines
·         A graduate qualification in Supply Chain Management, or Procurement and Logistics, or Purchasing and Supplies or related qualification.
·         Possession of a postgraduate degree or professional qualification in a related field will be an added advantage especially to CIPS holders.
·         At least 2 years in the same field preferably in a management position
How to Apply:
Please follow the instructions as stated below as failure to do so could lead to disqualification.
1. Send an Application letter and CV/Resume.
2. Merge these two documents into one document in either word or pdf format.
3. Do not attach or send any scanned documents, these are sometimes too large for our inbox.
4. Include the job title and/or reference number in the subject line of the email address and send your application by email to
5. Only successful candidates will be contacted. For all other inquiries please contact our offices directly.
Deadline: 03/07/2012
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