FLAT and Finance Intern – ACTED

Department: Finance
Position: FLAT and Finance Intern Contract duration: 6 months Location: Kampala
and Karamoja-Pokot, Uganda Starting Date ASAP
I. Background on ACTED
ACTED is an independent
international, private, non-partisan and non-profit organization that operates
according to principles of strict neutrality, political and religious
impartiality, and non discrimination.
ACTED was created in 1993 to
support populations affected by the conflict in Afghanistan. Based in Paris,
France, ACTED now operates in 30 countries worldwide, with over 200
international and 4000 national staff. ACTED has a 100 million € budget for
over 350 projects spanning 8 sectors of intervention; including emergency
relief, food security, health promotion, economic development, education &
training, microfinance, local governance & institutional support, and
cultural promotion. For more information, please visit our website at www.acted.org.
II. Country Profile
Capital Office : Kampala National
Staff : 77 Areas : 2 (Northern Uganda, Karamoja) On-going programmes : 13
Budget : 2.9 M
ACTED has been active in Uganda
since May of 2007, both in the northern region and Karamoja. In the North,
ACTED supports the early recovery process with a specific focus on the needs of
returning populations displaced by years of conflict. It also expands access,
retention, equity and quality of primary education. In Karamoja, the focus is
enhanced food security and resilience to disasters, especially droughts, as
well as improving the primary education sector. In 2010, ACTED began laying the
foundations for long term economic development by strengthening livelihoods,
building community infrastructure, increasing access to markets, and focusing
on disaster preparedness and drought early warning. In 2011, ACTED expands its
disaster preparedness interventions, responds to early signs of a drought in
North Pokot, consolidates DEWS, continues publishing timely and useful drought
bulletins, pilots a SMS-based health reporting system in Karamoja, while
continuing interventions focused on increasing market access, and capacity
building of farmers and pastoralists to strengthen livelihoods. In addition to
these long-term development activities, ACTED will maintain an emergency
response capacity and will use its experienced and recognized expertise to
advocate sustainable cross-border solutions in Karamoja and Pokot, as well as
in Northern Uganda.
III. Position Profile
The position of International
FLAT Intern in Uganda will be 50-40% based in Kampala and 50-60% based in the
cross border Karamoja-Pokot Area (KPA). While in Kampala, the FLAT intern will
be detached to the Country Finance Department under the supervision of the CFM.
In Karamoja-Pokot, the FLAT intern will provide support to the Area Coordinator
on all FLAT functions depending on priorities identified by the Area
Coordinator. As KPA contains 7 bases, the FLAT intern will be expected to
undertake extensive travel to fulfill his/her duties.
Kampala Duties:
  • Preparation/cross check of
    Allocation tables
  • Preparation /cross check of
    Project Budget Follow Up
  • Preparation /cross check of
    Monthly running cost
  • Preparation/cross check of
    ATROCE: project cash requirements follow-up
  • Cross-check PRATIC
  • Cross-check of Cash request
  • Cross-check of Contract Follow Up
    and HR TITANICS
  • Support the country finance team
    as otherwise required by the Country Finance Manager.
  • Support the capital HR officer in
    updating the national staff contracts’ database, staff personal files and leave
    follow up. Karamoja-Pokot
Duties Finance:
  • Support the Area Finance team in
    BFU preparation.
  • Support the Area Finance team to
    develop bi-monthly cash request and cash planning.
  • Verify accountability of Cash for
    Work payments and support program and finance teams for cash for work planning
    and disbursements.
  • Support to Drought Early Warning
    System team to undertake field and training payments
  • Support the finance department in
    preparing the monthly cash payments schedule to ensure finance team make almost
    all field payments
  • Support the finance department in
    preparing the monthly FLAT documentation package sent from the area to the capital
    office. Logistics
  • Prepare with the Area Logistics
    teams the vehicle/motorcycle/generator fuel and repair follow up.
  • Support to Area Logistics and
    Finance departments to close “fuel loans”
  • Verify monthly asset and stock
    updates.
  • Ensure weekly vehicle planning is
    undertaken in each base and consolidated at area level
  • Verify compliance with ACTED
    procurement procedures
  •  Support the logistics team in updating the
    order and delivery follow up
  • Analyze
    vehicle/motorcycle/generator running costs.
  • Verify vehicle logbooks.
  • Field market surveys
  • Procurement monitoring
    Administration/HR
  • Verify compliance with ACTED HR
    procedures, notably in ensuring that personal personnel files are updated and
    originals transferred to the capital office.
  • Support area
    Finance/Administration department in preparing the monthly payroll.
  • Verify that premises leases are
    up to date.
  • Training/Process
  • Documentation of area-specific
    FLAT compliance practices
  • Hold orientation and refresher
    trainings for field teams on basic flat procedures
IV. Qualifications:
  • Postgraduate diploma in Finance
    or International Relations
  • Previous related work experience,
    preferably in the humanitarian field w/knowledge of finance and logistics
  • Postgraduate diploma in relation
    to the position
  • Excellent English writing and
    communication skills
  • Ability to work efficiently under
    pressure
  • Ability to work in an unstable
    security environment moving
  • Willingness to work and live in
    often remote areas under basic conditions
  • Ability to work independently and
    creatively about the land and capital
V. Conditions:
Field Intern benefits include: a
300 USD per month living allowance, coverage of all accommodation, food, and
travel costs, a luggage allowance of 50 kg., and the provision of medical,
repatriation, and life insurance.
How to apply: 
Please send, in English, your
cover letter, CV, and three references to stages@acted.org
Ref : FI/SSUD/RW
ACTED Att: Human Resources
Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at
http://www.acted.org

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