Finance / Logistics Manager – International Lifeline Fund (ILF)

Position:
Finance/Logistics Manager
Duration: 1 year with
Probationary Period: 3 Months
Location: Time Split Between Kampala
and Lira, Uganda
Organizational
Background:
International Lifeline
Fund (ILF)
is an innovative humanitarian development organization,
dedicated to provide clean drinking water and fuel-efficient cooking techniques
to habitants in Kenya, Uganda and Haiti. ILF embraces an entrepreneurial
spirit, a bottom-up philosophy to development, and a flexible, low-cost
operational approach. ILF’s vision is a world, in which no one is forced to
drink contaminated water or expose themselves, their family, and their
environment to the harms associated with cooking on an open fire.
Position Description:
In close collaboration with the Country Director, Fuel-Efficient Stove (FES)
Program Manager (PM) and Water, Sanitation, and Hygiene (WASH) PM, the Finance/Logistics
Manager is responsible for managing ILF Uganda’s finances, coordinating
logistics and procurement, and providing operational support to ILF Uganda’s
Country Director.
Key Responsibilities:
– Finance
  • Administer and monitor the financial and accounting system
    in order to ensure that the ILF finances and assets are maintained in an
    accurate and timely manner and comply with the ILF policies and procedures
  • Ensure conformity with ILF reporting requirements and
    compliance standards established by each donor in managing grant projects
  • Assist with the preparation of the program budget, establish
    and maintain cash controls, monitor the purchase order system, reconcile
    accounts payable and receivable, establish and maintain supplier accounts,
    prepare monthly and quarterly financial statements and general ledger and
    assist with audits
  • Liaise with FES PM and WASH PM with regard to
    grant/budgetary issues and monthly financial reports.
  • Monitor actual grant expenditures against approved donor
    line items on a monthly basis; advise program staff of any irregularities and
    make recommendations for future action
  • Maintain relations with the bank and service providers as
    well as important contacts of the organization
  • Expedite field based payments, summarize expenses, classify
    and code as per ILF and donor requirements and compile for program-wide
    financial report consolidation
  • Timely settle staff / business advances and ensure that all
    are current and cleared
  • Review internal control systems and how they have been
    implemented and recommend strengthening wherever necessary.
Key Responsibilities –
Logistics
  • Responsible for the procurement of needed supplies,
    including construction/production materials, office supplies, and materials to
    support programs
  • Design, implement and maintain an effective and
    well-documented system of procurement, transportation, and storage of materials
    and supplies
  • Manage and maintain the vehicle fleet, ensuring that all the
    vehicles are properly maintained and used within ILF policy
  • Manage and maintain all machinery and equipment,
    implementing a system for monitoring usage and tracking location
  • Ensure that systems are in place to track maintenance
    schedules, fuel usage and vehicle scheduling.
  • Support timely and accurate processing and documentation of
    procurements, and ensure accurate paperwork and a supply chain.
  • Maintain service and vendor contracts and seek out new
    contracts as program needs require
Key Responsibilities –
Administration
  • Ensure operations are conducted in accordance with ILFs
    policies and procedures, all statutory regulations, and tax requirements.
  • Support ILF Uganda’s Country Coordinator in the negotiation
    of contracts, MOUs, FLAs, grants, cooperative agreements and their
    modifications or extensions.
  • Ensure the respect of the staff rules, regulations and
    internal policies
Qualifications
  • University or higher degree in relevant discipline
  • At least 3 years management experience with international
    humanitarian organizations in finance and logistics.
  •  Budget management
    experience in programs with multiple donors
  •  Comprehension of
    basic principles of accounting
  •  Familiarity with
    QuickBooks
  •  Broad experience in
    all dimensions of operations (admin, logs, finance, HR) – Experience in
    procurement compliance
  •  Excellent
    communication skills (oral & written) in English
  •  Possess strong
    analytical and conceptual skills
  •  High sense of
    responsibility and excellent organizational, planning and time management
    skills
  • – Energetic, flexible and willing to work irregular hours
  •  Good command of computer
    programs and applications with significant capabilities in computerized
    database and spreadsheet construction, and their practical application.
How to apply: 
Please send a cover letter, CV, and three references to Mr.
Vahid Jahangiri at vj@lifelinefund.org
and Ms. Rachael Reichenbach at rachael@lifelinefund.org
. Application closes June 17th,2012
. Only short listed candidates will be contacted.

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