Administration Officer – Oxfam

Oxfam, a confederation of 17 affiliated members is committed to ridding
the world of poverty. We have a conviction that people are well capable of
building a livelihood without poverty on their own, once given the chance to do
so. Which is why we support local projects in developing countries, why we
lobby governments and companies to take into account the interests of the
poorest people, and why we campaign to involve men and women all over the world
in our work. Oxfam works with partners to increase its impact on development
Oxfam Novib, a member of Oxfam Confederation active in Uganda is looking for
Administration officer
Location: Kampala
Purpose of the function: The administration officer ensures the
effective and efficient support; of the administrative process of the Field
Office and gives secretarial and administrative support to the (Associate)
Country Director. The administration officer reports to the (Associate) Country
Main tasks of the function
  • You prepare, in the framework of
    the project cycle of Oxfam or requirements of the back donor, documentation and
    correspondence (such as approvals, contracts, letters of transfer, reminders
    and [standard] letters of rejection);

  • You arrange and monitor the (administrative) processes of the programmes and
    externally funded projects, in line with ISO procedures and back donor
    requirements; to signal deviations within ; the different processes and remind
    the relevant staff members of this;

  • You arrange the processes, registration and filing of the documentation and
    correspondence of the (core) processes, in line with applicable procedures and
    with the help of the automation systems;

  • You prepare all relevant Oxfam meetings. If needed, to record action; points
    and/or write the minutes, and to monitor their follow-up;

  • You provides secretarial, administrative and organisation support for the
    (Associate) Country Director;

  • You hand out petty cash after receiving the correct and signed forms and you
    register and file in line with applicable procedures the amount of petty cash
    that is paid out. You signal in time to the financial administrator if the
    petty cash register is low

  • You organise all duty travel arrangements (including hotel, transport and
    assisting with visas) of colleagues and/or other visitors travelling to and
    from the Field Office.
Qualifications, Skills &

  • Completed a degree Business Administration, secretarial studies, administrative
    or a related discipline;

  • Have at least 3 years of working experience, preferably with an NGO or any
    other reputable organization;

  • Have excellent oral and written command of English;

  • Have experience with SAP or other computerized information systems.;

  • Have a proactive attitude and you work systematically, you know to separate
    major and minor issues, are accurate

  • Have good interpersonal and communication skills and you are a team player Have
    a flexible, customer-focused attitude

  • Have good Planning, time management and prioritation skills, Good interpersonal
    and Communication skills,

  • Exhibit a high level of integrity
How to apply:
We Offer a competitive, fair and comprehensive pay and benefits package
that is justifiable to our donors.
More information and application: Are you interested in this position ?
Send your application in writing, including a motivation letter and current
curriculum vitae (do not submit certificates) to  no later than 1st June 2012.

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