Administrative Assistant – Partners in Population and Development

Partners in Population and Development,
is intergovernmental alliance of 25 developing countries seeks to assist
each other and other developing countries in addressing sexual and reproductive
health and rights, including fam­ily planning and HIV/AIDS through South-South
collaboration. PPD’s key strategies include senior level advocacy and policy
dialogue, capacity building, sharing experiences and good practices and
building strategic partnerships
POSITION: Administrative Assistant, PPD Africa Regional Office
GRADE: National, Professional, DUTY STATION: Kampala Uganda
ASSIGNMENT LENGTH: Two year contract initially, renewable
depending on funding available.
Responsibilities:
  • Under the supervision
    of the Finance and Administration Officer (FAO), Africa Regional Office,
    the Administrative Assistant will:
  • Support financial
    record keeping, in accordance with international ac­counting regulations;
  • Support the FAO to
    prepare the budget and monthly and annual man­agement accounts in a timely
    manner;
  • Solicit bids for
    procurement and process the local Purchase orders
  • Receive suppliers
    invoices and prepare payment vouchers with ad­equate supporting
    documentation; for certification and approvals
  • As a bank agent, carry
    out bank withdrawals and deposits
  • Support meeting and
    event planning and implementation;
  • Assist with logistics
    and travel arrangements for staff and high-level delegates to meetings;
  • Responsible for the
    organization of electronic and paper files; and
  • Perform any other
    related duties assigned
Requirements:
  • Accountancy
    qualification appropriate to the role: a university degree (BA, BS) in
    Business Administration, Accounts/Finance and progress on professional
    accounting qualifications such as ACCA, ICSA;
  • A minimum of two years
    of relevant experience in a similar position, including experience
    servicing meetings and/or conferences;
  • Strong interpersonal
    skills and the ability to work effectively with people across cultures and
    levels of seniority;
  • Excellent writing and
    oral communication in English (communication in French a bonus); and
  • Experienced with IT
    packages for finance and other office purposes (MS Word, Excel, and
    Outlook, and computerized accounting soft­ware, e.g. Pastel)
Additional Qualifications Desired:
  • Bilingual in French
    and English (both oral and written);
  • International work
    experience
NB: Those candidates whose
degrees do not have Accounts/Finance op­tion and do not have evidence of
progress on professional accounting qualifications such as ACCA, ICSA
should NOT bother to apply.
More Information:
Please consult the PPD ARO
website for the full job description and the full list of mandatory and desired
qualifications for both positions. This information can be found online at: http://ppdafrica.org/jobsy2012.pdf
How to apply:
Please deliver hard copies of a cover letter, your curriculum vitae and
three references to
Davidson Okot,
Finance and Administration
Officer,
Partners in Population and
Development Africa Regional Office (PPD ARO),
Plot 9, Colville Street,
Statistics House, 3rd Floor Suite/Room 3.2,
Kampala, Uganda.
In addition, please send electronic applications to aro@ppdafrica.org . For electronic
copies, please send only a cover letter, your curriculum vitae and three
references as one single Microsoft Word document. Please do not send copies of
certificates, diplomas, etc.
CLOSING DATE: The two positions will be open until April 9, 2012 and shortlist will
displayed on Population Secretariats’ notice board on April 16, 2012.
Interviews will be conducted at
PPDARO Offices on May 2, 2012.

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