Information and Documentation Officer – Democratic Governance Facility (DGF)

A
number of Development Partners in Uganda have decided to establish the
Democratic Governance Facility (DGF), which manages coherent, harmonized and
coordinated multi-donor support to promote Democratic Governance in Uganda. It
has three interlinked components: Deepening Democracy; Rights, Justice and
Peace; and Voice & Accountability. The DGF provides a dynamic,
pleasant, culturally- mixed and enabling working environment. Jointly, the DGF
team will aim at a common goal, with shared performance targets. The team
operates in a collaborative and complimentary manner within and across the
three components. DGF provides its staff with opportunity for vertical and
horizontal growth, enabling them to deepen their technical and managerial
skills in multiple, but related technical areas.
Job Title:
Information and Documentation Officer
Reporting to:
Head of Program (HOP)
Work centre:
Kampala
The
Information and Documentation Officer will Work within the framework of
the DGF Communication Strategy, guided by the HOR S/he will also serve
as Executive Assistant to the Head of Program.
Key responsibilities:
  • Keep the DGF web-site updated
    and well maintained.
  • Edit Quarterly Progress
    Reports and the Annual Report.
  • Manage ad-hoc requests for
    information from key stake-holders
  • Prepare minutes from meetings
    in the Steering Committee & Board.
  • Provide editorial and quality
    assurance support to programme staff.
  • Manage the Intra and the
    Extra Nets
  • Stimulate a culture of
    learning within DGF and keep track of learning opportunities.
  • Develop and maintain a
    database of CV of consultants.
  • Assist the HOP in preparing
    programs for visiting missions
  • Assist the HOP in the
    preparation of notes from meetings
  • Assist the HOP in maintaining
    good communication with external stake-holders.
  • Undertake any other
    assignments as delegated by the HOP.
Academic and professional
qualifications
  • An advanced degree in
    Communication or related field preferably to Masters Level.
  • Excellent analytical,
    communication and report writing skills.
  • High level of English
    proficiency and advanced IT-skills.
  • Additional qualifications in
    the relevant technical areas.
Competencies and experience
  • At least three years
    experience working in similar role.
  • Excellent proven “track
    record” in report writing and documentation.
  • Excellent communication
    skills and capacity to build effective professional relationships.
  • Good knowledge of the media
    landscape in Uganda.
  • High level of IT-skills and
    experience with desktop publishing.
How to apply:
Please
send your CV and cover letter with 3 work related referees to the address or
e-mail below. All applications shall be marked: “DGF – InfoDoc”. E-mails must
not exceed 2 MB. Closing date is 5 PM on Friday the 16th of March 2012.
While
we thank all applicants for your interest, only the selected will be contacted.
Any form of lobbying will lead to automatic disqualification.
People Performance Group Plot
8 Kitante Close, Kitante RO. Box 12405, Kampala, Uganda Attn.: The Director
E-mail: application@ppg.co.ug Web: www.ppg.co.ug

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