Programme Assistant – MANAGEMENT SUPPORT UNIT – United Nations Development Programme [UNDP]


PROGRAMME
ASSISTANT – MANAGEMENT SUPPORT UNIT (RE-ADVERTISED)
Location : Kampala, UGANDA Application
Deadline :
03-Feb-12 Type of Contract :FTA Local Post Level :GS-5
Languages Required :
English   Starting Date :
(date when the selected candidate is expected to start)02-Apr-2012 Duration
of Initial Contract :
One year 
Background
Under the overall
guidance of the Country Director and direct supervision of the Monitoring and
Evaluation Specialist, the Programme Assistant supports the Management Support
Unit (MSU) in facilitating the implementation of the Country Programme Document
(CPD), and Country Programme Action Plan (CPAP), with its associated projects
and programmes. The main role of the M&E Programme Assistant is to ensure
the optimal support function of the MST in substantive and financial monitoring
of the CPAP programmes including effective monitoring of implementation. The
Programme Assistant supports the team in strategic planning and identification
of new programme areas while ensuring consistency with UNDAF/CPD priorities and
creative responses to emerging challenges and opportunities.
The Programme
Assistant works in close collaboration with the Operations team in the Country
Office (CO), Programme staff in other UN Agencies, UNDP HQs staff and
Government officials, technical advisors and experts, multi-lateral and
bi-lateral donors and civil society to successfully implement the UNDP
programme.
Duties
and Responsibilities
Summary of Key
Functions:
  • Support to the effective
    monitoring and application of lessons learned for support to the strategic
    direction of UNDP programme;
  • Support to the MSU through the
    provision of detailed information of the status of implementation of 
    CO programme and facilitates the supervision of the Management Support
    Programme team;
  • Facilitates and supports strategic
    partnerships and resource mobilization;
  • Supports and assists in the
    provision of top quality M&E policy advice services to the Government
    and facilitation of knowledge building and management.
The Programme
Assistant supports the strategic direction of UNDP M&E  programme
focusing on achievement of the following results:
  • Facilitates and assists in the
    analysis of the political, social and economic situation in the country
    and collaborative preparation/revision of the monitoring and Evaluation
    frameworks of the CCA, UNDAF, CPD, CPAP, AWP and other related documents;
  • Supports the identification of
    strategic effective evaluation strategies for the programme;
  • Supports the operationalization of
    UNDAF/CPD monitoring and evaluation process in collaboration with the main
    partners and other UN Agencies. Facilitates the Identification of
    possibilities for joint programming;
  • Assists and supports the analysis
    and presentation of UNDP M&E policies and their implementation in the
    Country Office;
  • Supports the CO M&E process
    mapping and establishment of internal Standard Operating Procedures in
    Results Management, control of the workflows in the Programme Unit.
Ensures effective support
to the management of the CO M&E programme and focusing on supporting
quality control of the M&E process  of the full cycle of programming
from formulation to implementation achieving the  following results:
  • Supports the effective application
    of RBM tools, establishment of management targets (BSC) and monitoring
    achievement of results;
  • Supports the design and
    formulation of CO M&E programme within the area of responsibility,
    translating UNDP priorities into local interventions. Coordination of
    programme implementation with the executing agencies;
  • Supports the strategic oversight
    of planning, budgeting, implementing and monitoring of the programme,
    tracking use of financial resources in accordance with UNDP rules and
    regulations;
  • Supports the effective monitoring,
    measuring the impact of the CO programme and evaluation. Constant
    monitoring and analysis of the programme environment, timely readjustment
    of programme;
  • Supports the implementation, in
    association with participating UN agencies, the Harmonized Approach to
    Cash Transfers (HACT), follow up on audit recommendations. And ensure that
    all exceptions are timely reported;
  • Assists in ensuring that reports
    are regularly prepared on activities, outputs and outcomes;
  • Supports the organization of
    cost-recovery system for the services provided by the CO to projects in
    close collaboration with Operations Manager;
  • Assists in ensuring the
    preparation of lessons learned reports from the monitoring and evaluation
    processes.
Facilitates the
establishment and maintenance of strategic partnerships and supports the
resource mobilization focusing on achievement of the following results:
  • Support the implementation of the
    CO partnerships and resources mobilization strategies through effective,
    high quality and timely financial and substantive reports on cost sharing
    resources and their programming to achieve programme outcomes;
  • Supports the creation and
    coordination of partnerships with the UN Agencies, IFI’s, government
    institutions, bi-lateral and multi-lateral donors, private sector, civil
    society etc. 
  • Assists in the determination of
    programmatic areas of cooperation, based on strategic goals of UNDP and
    lessons learned from M&E processes, country needs and donors’
    priorities;
  • Assists in the analysis and research
    of information on donors, preparation of substantive briefs on possible
    areas of cooperation, identification of opportunities for cost-sharing.
Supports the
provision of top quality M&E advisory services and facilitation of
knowledge building and management  focusing on achievement of the
following results:
  • Supports the identification of
    sources of information related to M&E and policy-driven issues.
    Identification and synthesis of best practices and lessons learned
    directly linked to programme country policy goals;
  • Assists and facilitates the
    coordination of development of policies and institutions that will address
    the country’s problems and needs in collaboration with the Government and
    other strategic partners;
  • Supports the establishment of
    M&E advocacy networks at national level and linked to international
    networks. Relevant, high-impact M&E advocacy campaigns are implemented
    with key partners;
  • Supports the provision of CO sound
    contributions to knowledge networks and communities of practice;
  • Supports and facilitates the
    organization of training programmes for the operations/ projects staff on
    Finance and M&E processes.
Impact of Results:
The key results have
an impact on the overall success of the country programme and reaching UNDAF/
CPD goals. In particular, the key results have an impact on the design,
operation and programming of activities, creation of strategic partnerships as
well as reaching resource mobilization targets.
Competencies
Corporate
Competencies:
  • Demonstrates integrity by modeling
    the UN’s values and ethical standards;
  • Promotes the vision, mission, and
    strategic goals of UNDP;
  • Displays cultural, gender,
    religion, race, nationality and age sensitivity and adaptability.
Functional
Competencies:
Knowledge Management
and Learning:
  • Promotes knowledge management in
    UNDP and a learning environment in the office through leadership and
    personal example;
  • Actively works towards continuing
    personal learning and development in one or more Practice Areas, acts on
    learning plan and applies newly acquired skills.
Development and
Operational Effectiveness:
  • Ability to lead strategic
    planning, results-based management and reporting;
  • Ability to lead formulation,
    implementation, monitoring and evaluation of development programmes and
    projects, mobilize resources;
  • Ability to formulate and manage
    budgets, manage contributions and investments, manage transactions,
    conduct financial analysis, reporting and cost-recovery;
  • Good knowledge of the Results
    Management Guide and Toolkit;
  • Good ICT skills, knowledge of
    Atlas;
  • Ability to implement new systems
    and affect staff behavioral/ attitudinal change.
Management and
Leadership:
  • Builds strong relationships with
    clients, focuses on impact and result for the client and responds
    positively to feedback;
  • Consistently approaches work with
    energy and a positive, constructive attitude;
  • Demonstrates good oral and written
    communication skills;
  • Demonstrates openness to change
    and ability to manage complexities.   
Required
Skills and Experience
Education:
  • Post Secondary Education and
    preferably with Certificate/Diploma in Business Administration, Public
    Administration, Economics, Political Sciences, Social Sciences or related
    field;
  • Prince2 Training and
    Certification, RMG.
Experience:
  • 5 years of relevant experience at
    the national level in providing management support, hands-on experience in
    supporting programme teams implementing development projects and
    supporting establishment of inter-relationships among international and
    national governments;
  • Experience in the usage of
    computers and office software packages, experience in handling of web
    based management systems.
Language
Requirements:
  • Fluency in written and spoken
    English;
  • Fluency in the national language
    of the duty station.
NOTE:   
PREVIOUS CANDIDATES ARE NOT REQUIRED TO REAPPLY.
UNDP is committed to
achieving workforce diversity in terms of gender, nationality and culture.
Individuals from minority groups, indigenous groups and persons with
disabilities are equally encouraged to apply. All applications will be treated
with the strictest confidence.
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